Executive Assistant for Architectural Support

hace 3 semanas


Barcelona, Barcelona, España SOFTGIC S.A.S. A tiempo completo
Job Title: Architect Executive Assistant

This is a remote position that offers an excellent opportunity to work with a dynamic team at Softgic S.A.S. as an Executive Assistant for Architectural Support.


Key Responsibilities:
  • Provide high-level administrative support to the Vice President, ensuring smooth operations and efficient management of client relationships.
  • Review and interpret architectural plans and specifications related to window and door installations, with a focus on estimating hardware requirements for various projects.
  • Prepare detailed estimates for window and door hardware based on project needs, utilizing technical knowledge and data analysis skills.
  • Coordinate and follow up with clients, vendors, and suppliers to ensure projects remain on track, leveraging strong communication and organizational skills.
  • Assist in project management tasks such as scheduling, tracking deadlines, and ensuring compliance with project specifications, with a focus on attention to detail and multitasking.
  • Prepare reports, presentations, and correspondence on behalf of the Vice President, utilizing strong writing and presentation skills.
  • Organize and maintain files, documents, and records for easy access and retrieval, with a focus on confidentiality and data security.
  • Serve as a liaison between the Vice President and internal teams or external partners, utilizing strong interpersonal and communication skills.
  • Conduct research and compile data as required to support business decisions, with a focus on data analysis and critical thinking.

Requirements:
  • Bilingual in English and Spanish (spoken and written proficiency required).
  • Experience in reading and interpreting architectural plans.
  • Proven ability to estimate window and door hardware requirements for various projects.
  • 3+ years of administrative or executive assistant experience, ideally in construction, architecture, or a related field.
  • Excellent communication and organizational skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to handle confidential information with discretion.
  • Self-motivated and able to work independently with minimal supervision.

Preferred Qualifications:
  • Previous experience in the impact window and door industry or similar construction sectors.
  • Familiarity with project management software and estimating tools.
  • Strong attention to detail and ability to multitask in a deadline-driven environment.

Benefits:
  • We're certified as a Great Place to Work.
  • Opportunities for advancement and growth.
  • Paid time off.
  • Formal education and certifications support.
  • Benefits with partner companies.
  • Referral program.
  • Flexible working hours.

Requirements:
Confidentiality Microsoft 365 Beginner Architectural design 3+ years of experience required Executive assistance

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