Executive Assistant for Executive Team

hace 3 semanas

Barcelona, Barcelona, España Mongodb A tiempo completo

About MongoDB

MongoDB is a leading technology company empowering innovators to create, transform, and disrupt industries by unleashing the power of software and data. Our mission is to enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI.

Our Developer Data Platform

MongoDB Atlas is the only globally distributed, multi-cloud database, available in over 115 regions across AWS, Google Cloud, and Microsoft Azure. This platform allows customers to build anywhere on the edge, on premises, or across cloud providers. With offices worldwide and over 175,000 developers joining MongoDB every month, it's no wonder that leading organizations like Samsung and Toyota trust MongoDB to build next-generation, AI-powered applications.

Seeking an Executive Assistant

We are seeking a highly organized and dynamic Executive Assistant to support three VPs based remotely across Europe. This individual will manage and prioritize a steady stream of requests, meetings, and trips, anticipating how their executives want these priorities to be handled. The ideal candidate will be able to balance the needs and requirements of multiple parties and be ready to pitch in wherever necessary.

Responsibilities

  1. Manage the daily schedule, multiple requests, and priorities of the Executives, and all travel and expenses.
  2. Manage the Execs' calendars meticulously and thoughtfully, proactively scheduling ahead and amending 1:1s and clashes with advance notice to prevent last-minute chaos.
  3. Build relationships with key stakeholders in Marketing, Executive Support, and through the company.
  4. Manage and execute team events and offsite meetings, including requirements gathering, venue selection, budget management, contract processing through Procurement and Accounts Payable, and onsite logistics.
  5. Manage all travel logistics and associated expenses, and be ready to handle last-minute changes.
  6. Liaise with execs, drive, create, and review spreadsheets, slide decks, and meeting agendas.
  7. Track action items and key issues to closure with a high degree of accountability and autonomy.
  8. Work cross-functionally with a diverse range of individuals at all levels in the organization and across multiple time zones.
  9. Assist with special assignments/projects, as needed.

Requirements

  1. 4+ years experience supporting executives, or other relevant experience working directly with executives.
  2. Bachelor's Degree or equivalent work experience is preferred.
  3. Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools.
  4. A strong team player who thrives in a collaborative setting and who is able to work with individuals at all levels of the organization.
  5. Highly organized and meticulous attention to detail with complex calendar management experience.
  6. Strong verbal and written communication skills.
  7. Creative, flexible, and innovative team player.
  8. Experience booking high-volume domestic and international travel.
  9. Proven ability to keep a calm head under pressure, exercise judgment, and see beyond the day-to-day to anticipate changing needs.
  10. Take feedback well, but also able to work autonomously with little direction and make decisions as needed.
  11. Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material.
  12. Awareness and comfort operating across multiple timezones.

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