Executive Assistant to the Vice President
hace 4 semanas
About the Role:
We are seeking a highly skilled and experienced Executive Assistant to support our Vice President in ensuring smooth operations, managing client relationships, and assisting with technical aspects of the business. The ideal candidate will have a strong understanding of architectural plans, estimating hardware for window and door projects, and bilingual communication in both English and Spanish.
Key Responsibilities:
* Provide executive-level administrative support to the Vice President
* Review and interpret architectural plans and specifications related to window and door installations
* Prepare estimates for various window and door hardware based on project needs
* Coordinate and follow up with clients, vendors, and suppliers to ensure projects remain on track
* Assist in project management tasks such as scheduling, tracking deadlines, and ensuring compliance with project specifications
* Prepare reports, presentations, and correspondence on behalf of the Vice President
* Organize and maintain files, documents, and records for easy access and retrieval
* Serve as a liaison between the Vice President and internal teams or external partners
* Conduct research and compile data as required to support business decisions
Requirements:
* Bilingual in English and Spanish (spoken and written proficiency required)
* Experience in reading and interpreting architectural plans
* Proven ability to estimate window and door hardware requirements for various projects
* 3+ years of administrative or executive assistant experience, ideally in construction, architecture, or a related field
* Excellent communication and organizational skills
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
* Ability to handle confidential information with discretion
* Self-motivated and able to work independently with minimal supervision
Preferred Qualifications:
* Previous experience in the impact window and door industry or similar construction sectors
* Familiarity with project management software and estimating tools
* Strong attention to detail and ability to multitask in a deadline-driven environment
About Softgic S.A.S.:
At Softgic S.A.S., we work for the digital and cognitive transformation of our clients, aware that quality is an essential factor for us. We incorporate the following principles into our policy:
* Deliver quality products and services
* Achieve the satisfaction of our internal and external clients
* Encourage in our team the importance of training to grow professionally and personally through development plans
* Comply with the applicable legal and regulatory requirements
* Promote continuous improvement of the quality management system
What We Offer:
* We're certified as a Great Place to Work
* Opportunities for advancement and growth
* Paid time off
* Formal education and certifications support
* Benefits with partner companies
* Referral program
* Flexible working hours
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