Executive Support Specialist

hace 3 semanas


Barcelona, Barcelona, España Mongodb A tiempo completo

Executive Assistant Role at MongoDB

We are seeking a highly organized and dynamic individual to support three VPs based remotely across Europe. As an Executive Assistant, you will be responsible for managing and prioritizing a steady stream of requests, meetings, and trips, and anticipating how your executives want these priorities to be handled.

Key Responsibilities:

  • Manage the daily schedule, multiple requests, and priorities of the Executives, and all travel and expenses.
  • Manage the Execs' calendars meticulously and thoughtfully, proactively scheduling ahead and amending 1:1s and clashes with advance notice to prevent last minute chaos.
  • Build relationships with key stakeholders in Marketing, Executive Support and through the company.
  • Manage and execute team events and offsite meetings, including requirements gathering, venue selection, budget management, contract processing through Procurement and Accounts Payable, and onsite logistics.
  • Manage all travel logistics and associated expenses, and be ready to handle last-minute changes.
  • Liaise with execs, drive, create and review spreadsheets, slide decks, and meeting agendas.
  • Track action items and key issues to closure with a high degree of accountability and autonomy.
  • Work cross-functionally with a diverse range of individuals at all levels in the organization and across multiple time zones.
  • Assist with special assignments/projects, as needed.

Requirements:

  • 4+ years experience supporting executives, or other relevant experience working directly with executives.

About MongoDB

MongoDB is a leading developer data platform that empowers innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI.



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