Executive Support Specialist
hace 2 semanas
We are seeking an experienced and highly organized professional to support the Director 1:1 and work closely with the General Manager. This role is essential in managing a wide range of administrative tasks, translating communications, and acting as a key liaison between the Director, internal teams, and external stakeholders. You will be responsible for managing a busy diary, travel logistics, and other executive support functions while handling last-minute changes with ease.Key Responsibilities:
- Executive Support:
- Manage the Director's calendar, scheduling meetings, appointments, and travel arrangements across multiple locations.
- Handle all communication, emails, and phone calls in both languages.
- Act as the Director's right-hand support, providing daily updates and reporting.
- Prepare and organize monthly management board packs, including minute-taking and creating presentations.
- Assist with expense management, ensuring timely reconciliation.
- Translation & Interpretation:
- Translate meetings, emails, and documents from Spanish to English for the Director.
- Provide real-time interpretation during meetings (virtual and in-person).
- Liaise with Spanish-speaking clients and stakeholders to ensure seamless communication.
- Travel & Diary Management:
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Organize and plan the Director's schedule, ensuring all travel-related tasks are managed efficiently.
- Administrative Duties:
- Manage office facilities, ensuring smooth daily operations across multiple locations.
- Assist with client and stakeholder communication on behalf of the Director.
- Perform research projects, collating and presenting information to support executive decision-making.
- Event Organization:
- Plan and coordinate events, both internal and external, ensuring all logistical needs are met.
- Organize meetings, conferences, and other corporate events as required.
- Internal Communication:
- Serve as a bridge between employees and the Director, facilitating clear and effective communication within the organization.
- Follow up on action items from meetings and ensure completion of tasks.
- 5-7+ years of experience as a PA/EA supporting C-suite level executives.
- Fluency in both Spanish and English is mandatory, with proven translation and interpretation skills.
- Bachelor's degree or equivalent work experience.
- Excellent organizational skills, able to multitask and prioritize a high-volume workload.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication in both languages.
- Experience managing diaries, travel, and events for C-suite executives.
- High level of professionalism, confidentiality, and discretion.
- Strong problem-solving abilities and attention to detail.
- Experience in a fast-paced and dynamic environment.
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