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Executive Assistant

hace 1 mes

Barcelona, Barcelona, España MongoDB A tiempo completo
About MongoDB

MongoDB is a leading provider of modern database and data platform solutions. Our mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data.

Job Summary

We are seeking an Executive Assistant to support three VPs based remotely across Europe. This is an exciting opportunity for a highly organized and detail-oriented individual to join our team.

Key Responsibilities
  • Manage and prioritize a steady stream of requests, meetings, and trips for the executives.
  • Anticipate and meet the needs and requirements of multiple parties, including high-level executives.
  • Balance competing priorities and make decisions as needed.
  • Build relationships with key stakeholders in Marketing, Executive Support, and across the company.
  • Manage and execute team events and offsite meetings, including requirements gathering, venue selection, budget management, and onsite logistics.
  • Liaise with executives, drive, create, and review spreadsheets, slide decks, and meeting agendas.
  • Track action items and key issues to closure with a high degree of accountability and autonomy.
  • Work cross-functionally with a diverse range of individuals at all levels in the organization and across multiple time zones.
Requirements
  • 4+ years of experience supporting executives or other relevant experience working directly with executives.
  • Bachelor's Degree or equivalent work experience is preferred.
  • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools.
  • A strong team player who thrives in a collaborative setting and can work with individuals at all levels of the organization.
  • Highly organized and meticulous attention to detail with complex calendar management experience.
  • Strong verbal and written communication skills.
  • Creative, flexible, and innovative team player.
  • Experience booking high-volume domestic and international travel.
  • Proven ability to keep a calm head under pressure, exercise judgment, and see beyond the day-to-day to anticipate changing needs.
  • Take feedback well, but also able to work autonomously with little direction and make decisions as needed.
  • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material.
  • Awareness and comfort operating across multiple time zones.