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Events Coordinator

hace 2 meses

Barcelona, Barcelona, España Veeva Systems, Inc. A tiempo completo

Veeva Systems, Inc. is a pioneering organization in the industry cloud, dedicated to helping life sciences companies bring innovative therapies to patients faster. As a rapidly growing SaaS company, we have achieved significant milestones, including surpassing $2 billion in revenue in our last fiscal year, with substantial growth potential ahead.

At the heart of Veeva are our core values: Doing the Right Thing, Customer Success, Employee Success, and Speed. We are a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support our employees' flexibility to work from home or in the office, allowing them to thrive in their ideal environment.

We are committed to transforming the life sciences industry, making a positive impact on our customers, employees, and communities.

The Role

We are seeking an experienced, creative, organized, and highly driven Events Coordinator/Conference Manager to join our European marketing team. The successful candidate will support event strategy in Europe, plan, execute, and develop a long-term vision for large-scale customer events in Europe (1,000+ attendees), as well as support the field marketing team with the execution of smaller Veeva-led community events and industry trade shows.

The ideal candidate must demonstrate ownership of both the planning and execution sides of high-impact events with differentiating delegate experiences, be an effective cross-functional operator, manage budget details, and support the execution of tactics, activities, and other details. The Events Coordinator/Conference Manager will work collaboratively across cross-functional teams, direct event agencies, and manage stakeholder relationships with key executives.

Key Responsibilities
  • As part of the EU events team and working with cross-functional partners, the Events Coordinator/Conference Manager will be responsible for input across the overarching strategy and delivery of the following:
  • European Commercial Summit
  • European R&D Summit
  • Field Kick Off
  • Other Veeva-led events, community forums, and industry trade shows taking place across Europe

The Events Coordinator/Conference Manager will lead assigned tasks and be responsible for the successful execution of key deliverables, including:

  • Supporting key European Summits in collaboration with our events agency pre-event, onsite, and post-event
  • Crafting and delivering differentiating experiences for core and executive track attendees of Veeva industry events
  • Organizing event logistics & production from cradle to grave for all Veeva-led events and industry trade shows
  • Maintaining budget, procurement, and invoice/expense tracking and reconciliation
  • Ownership of site and vendor selection
  • Internal communications and stakeholder management
  • Ensuring flawless execution, quality of service, and timely delivery of all necessary components, properties, and materials for each event
  • Ongoing monitoring and evaluation of industry best practices to bring innovative ideas for digital and in-person events
Requirements
  • Minimum 5+ years of corporate event experience
  • Experience leading large-scale (1,000+ attendees) world-class conferences, live and virtual, with a focus on logistical planning and execution
  • Thrives in a dynamic, high-pressure environment
  • Proven excellence in participating in cross-team program management and high attention to detail
  • Proven ability to build relationships with other teams and across all levels
  • Ability to travel 15-20% of the time
Nice to Have
  • Life sciences industry experience a plus but not essential
Perks & Benefits
  • The opportunity to work with a genuine market leader
  • Charitable Giving - Support a non-profit of your choice
  • Health & wellness allocation
  • Allocations for continuous learning & development
  • Huge opportunity for progression – the sky's the limit
  • Incredible support from the wider team and a best-in-class tech stack to help you be successful in your role
  • Work anywhere policy – Yes, you can utilize our office spaces or work remotely when you need to