Executive Assistant to CEO

hace 2 semanas

Madrid, España AECOM A tiempo completo

Company Description
**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 50,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
**AECOM** is seeking an Executive Assistant to be based in Madrid.

The Executive Assistant will provide administrative support to the CEO in Spain and Sweden.

This position is based in our beautiful office in Madrid and requires a full-time dedication. We enjoy flexible working hours and some days of remote working per week.

**RESPONSIBILITIES**:

- Manages and maintains Executive’s professional calendar in Microsoft Outlook, including assisting the Executive with scheduling, within limits and at his/her discretion; applies understanding of executive's priorities in scheduling meetings.
- Coordinates webcasts, conferences and/or events including meeting room reservations and logistics, and preparing meeting materials, in collaboration with other departments.
- Meets regularly with the Chief Executive Officer to review status of projects/agenda; plan key events, meetings and upcoming travel; and prioritize open action items.
- Creates and maintains correspondence, reports, or other necessary documents in response to and in anticipation of executive's needs.
- Interacts and communicates with all levels within the company.
- Anticipate business needs of this person, being proactive, troubleshoot problems and take initiative.
- Manage confidential information as needed.
- Identifies opportunities for process improvement and recommends initiatives related to general business administration.
- Perform other related duties as assigned.

**Qualifications**:
We are looking to hire a professional with **demonstrated excellent verbal and written communication skills in English and Spanish,** both of them are essential.

A professional with previous experience in managing Executive’s professional calendar in Microsoft Outlook, including assisting the Executive with scheduling.

Really good in Microsoft Word, Excel, Outlook, and PowerPoint.

Able to adapt to multiple and changing demands.

Demonstrated experience managing confidential information.

Comfortable within international and multicultural contexts.

Skills we are looking for:
Resourcefulness, ability to prioritize, adaptability and the highest degree of confidentiality.

Additional Information
- Sponsorship is not available for this opportunity.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s

  • Executive Assistant to CEO

    hace 6 días

    Madrid, España Walters People A tiempo completo

    Excelente oportunidad laboral como Executive and Personal Assistant to CEO para una compañía del sector energético ubicada en la zona norte de Madrid. Sobre la posición: Como Executive and Personal Assistant del CEO de la compañía, tu misión principal será dar soporte ejecutivo y asistencial, actuando como principal punto de interlocución,...

  • Executive Assistant to CEO. Inglés C2

    hace 2 semanas

    Madrid, España Walters People A tiempo completo

    Acerca del rol de Executive Assistant: En esta posición, como Executive Assistant en una importante empresa multinacional ubicada en el centro de Madrid, tu misión principal será encargarte del soporte directo al CEO de la compañía. **Responsabilidades clave**: - Dar soporte directo a CEO - Gestión agenda compleja y cambiante - Organización de...

  • Executive Assistant para CEO

    hace 24 horas

    Madrid, España Page Personnel España A tiempo completo

    Coordinar y organizar la agenda del CEO a nível ejecutivo y personal. - Preparar y revisar documentos y presentaciones. - Facilitar la comunicación entre el CEO y otros departamentos. - Organizar reuniones y eventos corporativos. - Manejar correspondencia. - Organización de viajes. - Pedidos y suministros de la oficina. Executive Assistant con ganas de...

  • Executive/personal Assistant to CEO

    hace 2 semanas

    Madrid, España Walters People A tiempo completo

    Sobre la posición: Tu misión como Executive/Personal Assistant será dar soporte de forma directa al CEO de una empresa multinacional ubicada en Madrid centro. **Responsabilidades clave**: - Dar soporte directo a CEO - Gestión agenda compleja y cambiante - Organización de viajes internacionales - Organización de eventos en coordinación con sedes...

  • Executive Assistant to CEO

    hace 7 días

    Madrid, España Helix International A tiempo completo

    **About Helix International** Helix International is an enterprise software platform and consulting organization headquartered in the US with 7 global offices, 90 global employees, 70 active clients, and growing quickly. Helix International provides big data and enterprise content management and migration solutions for hundreds of companies in the finance,...

  • Executive Assistant para CEO

    Encontrado en: Talent ES C2 - hace 2 días

    Madrid, España Page Personnel A tiempo completo

    Executive Assistant con ganas de incorporarse en un proyecto atractivo|Empresa del sector Real EstateNuestro cliente es una empresa de tamaño medio en el sector inmobiliario con sede en Madrid. Se dedican a proveer soluciones de alojamiento de alta calidad.Coordinar y organizar la agenda del CEO a nivel ejecutivo y personal.Preparar y revisar documentos y...

  • Bilingual Executive Assistant to CEO, Real Estate

    hace 2 días

    Madrid, España Victoria Selection & Search A tiempo completo

    Our client, a major player in the Real Estate investment sector is searching for an exceptional Bilingual Executive Assistant to give support to their CEO. Responsibilities (among others) will include: - Flawless management of professional and personal agenda (80% of workload) - Anticipating and managing schedule conflicts, rescheduling calendar according...

  • Executive Assistant

    hace 2 días

    Madrid, España Page Personnel España A tiempo completo

    La persona selecciona dará soporte al CEO de la compañía y realizará las siguientes tareas: - Gestión de agendas - Organización de reuniones, viajes y desplazamientos - Seguimiento de agenda y de la marcha de los proyectos - Elaboración de notas de gastos - Recepción y filtro de llamadas nacionales e internacionales y atención de visitas - Soporte...

  • Executive Assistant

    hace 7 días

    Madrid, España Santander A tiempo completo

    EXECUTIVE ASSISTANT - LYNX Country: Spain **WHAT YOU WILL BE DOING** **Lynx Financial Crime Tech is looking for an **Executive Assistant **based in our Madrid office.** **WHY YOU SHOULD CONSIDER THIS OPPORTUNITY** **Lynx Financial Crime Tech S.A **., We are an AI-driven software company specializing in detecting and predicting behavioral patterns. Led...

  • Executive Assistant

    hace 7 días

    Madrid, España Page Personnel España A tiempo completo

    Gestión de agenda personal y profesional del CEO y Presidente. - Gestión de viajes nacionales e internacionales del CEO y Presidente. - Gestión de visados. - Soporte a incidencias de cargos directivos. - Archivo y gestión de documentación - Comunicaciones internas y externas. - Preparación de informes para clientes. - Preparación y organización de...

  • Office & Legal Personal Assistant to CEO

    hace 2 días

    Madrid, España Guy Carpenter A tiempo completo

    **What can you expect?** An exciting opportunity has become available to join Marsh in Spain. This role has principal responsibility for office administration tasks and legal advisory in the region as required. You will get in-depth on the job training and learn about insurance, risk management as well as building relationships within the business and...

  • Executive Assistant

    Encontrado en: Talent ES C2 - hace 2 semanas

    Madrid, España Amazon EU SARL (Spain Branch) - C16 A tiempo completo

    The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support three Directors on our ES AMZL team in Madrid, Spain.Brief Description of your Organization and/or TeamThis Executive Assistant will be responsible for handling...

  • Executive Assistant

    Encontrado en: beBee jobs ES - hace 2 días

    Madrid, Madrid, España About your talent A tiempo completo

    Desde About your talent, nos encontramos en la búsqueda de un/a "Executive Assistant" para el CEO de la compañía, que realice las siguientes funciones:Gestión de agendas corporativas.Soporte administrativo y asistencial polivalente.Elaboración de informes y presentaciones, así como traducción de documentos.Coordinación de reuniones, tanto...

  • Executive Assistant

    hace 2 días

    Madrid, España LHH A tiempo completo

    Desde la División **Assistant & Executive Support de LHH Recruitment Solutions, **seleccionamos para importante empresa internacional **un/a Executive Assistant con inglés c1, valorable alemán. **Entre sus funciones**: Soporte al Director General Organización de viajes, reuniones, reservas Liquidación de gastos Filtro de llamadas Gestión de...

  • Executive Assistant para CEO

    Encontrado en: beBee S ES - hace 16 minutos

    Madrid, España Page Personnel A tiempo completo

    ¿Dónde vas a trabajar? Nuestro cliente es una empresa de tamaño medio en el sector inmobiliario con sede en Madrid. Se dedican a proveer soluciones de alojamiento de alta calidad. ¿Qué harás en tu nuevo puesto? Coordinar y organizar la agenda del CEO a nivel ejecutivo y personal.Preparar y revisar documentos y presentaciones.Facilitar la comunicación...

  • Executive Assistant

    hace 6 días

    Madrid, España AECOM A tiempo completo

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...

  • Chief Executive Officer

    hace 2 semanas

    Madrid, España Keller Executive Search A tiempo completo

    Develop high-quality business strategies and plans ensuring alignment with short-term and long-term objectivesLead and motivate subordinates to advance employee engagement and develop a high-performing managerial teamOversee all operations and business activities to ensure they produce the desired results and are consistent with the overall strategy and...

  • Executive Assistant

    hace 6 horas

    Madrid, España Catenon A tiempo completo

    **FUNCTIONS**: Desde Catenon estamos buscando un puesto de Executive Assistant el cual tiene dependencia directa del CEO y de la Dirección Corporativa RESPONSABILIDADES/TAREAS Su función es descargar el trabajo organizativo de los altos dirigentes de la compañía: - Asistencia a los Directores de Departamento en tareas administrativas. - Asistencia a las...

  • Bilingual Executive Assistant

    hace 24 horas

    Madrid, España Walters People A tiempo completo

    About the position: As Executive Assistant your mission will be to support the management team and assist with the coordination and management of all company projects. **Your main functions will be**: - Agenda management: travel and meetings organisation, nationally and internationally. - Preparation of presentations, reports and briefings. - Event,...

  • Executive Assistant

    Encontrado en: beBee S ES - hace 2 semanas

    Madrid, España About your talent A tiempo completo

    Desde About your talent, nos encontramos en la búsqueda de un/a "Executive Assistant" para el CEO de la compañía, que realice las siguientes funciones:Gestión de agendas corporativas.Soporte administrativo y asistencial polivalente.Elaboración de informes y presentaciones, así como traducción de documentos.Coordinación de reuniones, tanto...