Executive Assistant to CEO

hace 2 semanas

Madrid, España Helix International A tiempo completo

**About Helix International**

Helix International is an enterprise software platform and consulting organization headquartered in the US with 7 global offices, 90 global employees, 70 active clients, and growing quickly. Helix International provides big data and enterprise content management and migration solutions for hundreds of companies in the finance, insurance, healthcare, retail, and media industries. Our clients range from start-ups to Fortune 500 companies and include banks, hospitals, and government organizations.

At the core of our offering is our proprietary MARS (Massive Archival Retrieval System) software platform, a collection of more than 70 powerful proprietary enterprise programs, APIs, and source extractors built on better than three decades of extensive industry experience and deep product knowledge. MARS automates and streamlines the detection, extraction, normalization, organization, transformation, and migration of hundreds of petabytes of data from across thousands of sources. By leveraging AI and ML technologies, MARS is able to convert unstructured data into new structured documents and reports, to and from any source and destination, and to and from any format, including proprietary filetypes, print streams, database outputs, and COLD outputs.

Helix International is IBM’s Premium Partner of choice for ECM, ETL, and ESB with more than 500 projects completed and a 100% success rate and has been leading the Enterprise Content Management industry for more than 30 years.

**Position**

Helix International has an immediate job opening for an enthusiastic executive assistant for the CEO of many companies internationally (US based). The international organization is an environment where you can learn new things have the opportunity to travel and a place where you can be part of a tight knit family.

**Responsibilities and Duties**
- Act as the point of contact between the executives and internal/external clients
- Travel with CEO domestically (US) and internationally
- Able to work while traveling (in a car or other vehicle without motion sickness)
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments, and provide reminders
- Attend networking events - planning events, etc
- Develop Statements of Work for new business opportunities
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Develop and carry out efficient documentation and filing system

**Required Qualifications**:

- Multi-tasking
- Self-motivated/take initiative
- Organized
- Good written and oral communication skills
- Attention to detail
- Computer proficiency (MS Office, Outlook, PowerPoint, Excel, and Word)
- In-person Social Networking experience: Planning events, small gatherings/ intimate events, and travel.
- Driver's license
- Work EST hours (will move to the US to work in Grand Rapids, Michigan) [Relocation assistance will be provided]
- US visa (visitor/work/GC) if you are not under US Visa Waiver Program.

**Good to Have**
- Prior exposure to IT or technology related services is an added advantage.
- Desire to work in a competitive environment where one’s growth potential is driven by one’s abilities and attitude.

**Education**:

- Bachelor's (preferred)

Pay: From 4,500.00€ per month

Application Question(s):

- Are you under US Visa Waiver Program or having a valid US visa?
- Are you willing to relocate to Grand Rapids, MI, USA for this job?
- Are you willing to work overtime and on the weekends?

**Language**:

- English fluently (required)

Willingness to travel:

- 50% (preferred)

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