Administrative Support Specialist
hace 4 días
Company Overview
Baxter Planning is a leading provider of SaaS solutions in the service supply chain technology industry. Founded in 1993, the company has over 30 years of experience and a strong customer base.
We are headquartered in Austin, Texas, with offices in Spain and India. This role will be based out of our rapidly growing Barcelona office, which offers a unique blend of start-up agility and established company stability.
At Baxter Planning, we prioritize our team members' well-being and culture, reflected in our generous benefits, supportive work environment, and excellent work-life balance.
Job Description:
As an Administrative Support Specialist at Baxter Planning, you will have the opportunity to further your career in an international environment. You will partner with employees and managers across the organization to ensure an exceptional experience aligned with our company culture and values throughout the employee lifecycle.
You will provide support to the People and Culture department while taking care of the office in Barcelona, ensuring the team is happy and motivated. This is a hands-on, tactical role that provides opportunities for optimal learning and creativity.
Responsibilities:
- Office Management: Ensure the Barcelona office is a welcoming, safe, and clean environment.
- Maintain inventory of healthy snacks, drinks, and office supplies as needed.
- HR Administration: Maintain employee documents and other sensitive and confidential employee-related information with a high level of integrity.
- Provide general administrative assistance (bookings, etc.).
- Assist with recruitment process (scheduling and posting interview feedback).
- Assist with onboarding of new employees. Coordinate resources with other departments, including IT, to ensure employees have needed equipment, tools, and training schedules.
- Plan and execute office events (booking venues, scheduling deliveries, etc.).
- Manage employee benefits. Perform regular audits of employee files and benefit enrollments.
- Manage office invoices. Other duties as required.
Qualifications:
- University degree.
- 2+ years in a similar position (office administration, office management, etc.).
- Office 365 proficiency.
- Accounting or HR experience is desirable.
- Fluency in Spanish and English (minimum B2).
- Good communication skills.
- Good organization and time management skills.
What We Offer:
- Work in an international company.
- Hybrid work and flexible working hours.
- Private health insurance.
- Flexible benefits.
- Gym membership.
Estimated Salary: €45,000 - €55,000 per annum, depending on experience.
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