Executive Support Partner
hace 4 semanas
In this role as a Business Assistant, you will be the backbone and a supportive force to your stakeholders.
You will be an executive partner who goes above and beyond to deliver business objectives, representing the bank with professionalism and courtesy at all times.
The role involves providing diary management, setting up meetings and conference calls, both internally and externally.
You will arrange business travels, manage logistics, and prepare itineraries, flights, hotels, and ground transportation, following corporate policy.
Additionally, you will assist visitors from outside J.P. Morgan Madrid, manage agendas, follow up on internal and management meetings, and deal with multiple and/or urgent meeting conflicts.
You will be responsible for managing expenses, processing receipts through the CONCUR system, and reconciling accounts monthly.
Other duties include providing telephone support for the wider group, with a particular focus on senior coverage during the absence of peers.
You will also administer general office tasks, including archiving, filing, and ordering stationery.
Furthermore, you will support in raising systems and applications requests, maintain vacation schedules, and help cover and collaborate closely with other administrative assistants and team members.
This role requires a proactive attitude, excellent interpersonal and communication skills, both written and oral.
You should be self-starting, extremely organized, and detail-oriented with a strong commitment to accuracy.
Absolute discretion when dealing with confidential matters is essential.
You will be working as part of a strong administrative team, with a keen team-player/partnership ethic, and a commitment to ensuring cover is provided to the area at all times.
Ability to multi-task effectively in a busy environment and re-prioritize is required.
You should be able to demonstrate previous success as an assistant, including experience of expense processing and basic account management.
A proactive attitude and problem-solving skills are also necessary for this role.
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