Executive Support Specialist

hace 2 días


Madrid, Madrid, España Jpmorganchase A tiempo completo

Job Summary
In this role, you will serve as a vital support partner to your stakeholders. As an Executive Support Specialist in the Global Investment Banking business at J.P. Morgan Chase, you will be integral to our team in Madrid. Your responsibilities will include supporting GIB Bankers in their daily tasks, interacting with various members of the firm, and contributing to our success.

Responsibilities:

  • Provide diary management, set up meetings and conference calls internally and externally
  • Arrange business travels, extensive travel over various time zones, coordinating logistics for business trips and preparing itineraries, flights, hotels, ground transportation, visas, following corporate policy
  • Assist visitors from outside J.P. Morgan Chase organization
  • Manage agendas, follow up on internal and management meetings, and deal with multiple and/or urgent meeting conflicts
  • Manage expenses - process receipts through CONCUR system, reconcile accounts monthly
  • Provide telephone support for the wider group, with particular focus on senior coverage during the absence of peers
  • Administer general office tasks including archiving, filing, and stationary orders
  • Support in raising systems, applications requests, and maintaining vacation schedules
  • Cover and collaborate closely with other administrative assistants and team members, working in partnership with other assistants to ensure cover is provided to the area at all times

Required Qualifications, Capabilities, and Skills:

  • Proficient level of English
  • Technology savvy, with proficiency in Microsoft Office products, particularly Outlook, Excel, and PowerPoint
  • Excellent interpersonal and communications skills, both written and oral
  • A self-starter, extremely organized, and detail-oriented with strong commitment to accuracy
  • Absolute discretion when dealing with confidential matters
  • Proactive anticipation and thinking – looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
  • A keen team-player/partnership ethic – expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times

Compensation: The estimated annual salary for this role is around €60,000, commensurate with experience and qualifications. This figure may vary based on individual circumstances and company requirements.



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