Administrative Support Specialist
hace 4 semanas
Job Title
Administrative Support Specialist
Summary of the role
The Administrative Support Specialist is responsible for providing high-level administrative support to executives, ensuring the smooth operation of the business and maximizing productivity. This role involves facilitating the workflow, providing assistance to different teams, and ensuring the efficient running of assigned departments. The ideal candidate should have previous experience in multinational companies, providing executive support and collaborating with diverse teams. They should have the ability to prioritize tasks, work independently in a dynamic environment, and possess strong organizational skills.
Your main responsibilities
Executive Management Support:
- Manage the Director's calendars, coordinating meetings and appointments, and resolving scheduling conflicts across different time zones.
- Organize travel arrangements and complete expense reports.
- Organize meetings and logistics.
- Prepare presentations, reports, correspondence, data analysis, etc.
- Work with complex spreadsheets and create compelling PowerPoint presentations.
Team and Department Assistant:
- Manage team event planning and coordination.
- Assist with back-office tasks or any other administrative requirements to ensure maximum efficiency and productivity.
- Coordinate the team's administration.
Office Administration and Coordination
- Welcome guests and visitors at all levels of seniority.
- Coordinate requested logistics for meetings inside premises.
- Devise and maintain office systems, including data management.
- Handle correspondence, post, and packages.
- Manage office logistics, monitor, and request office supplies.
- Manage purchase requests and purchase orders for the Departments in accordance with Amadeus Procurement Policies and Procedures.
- Monitor invoices and ensure timely payments to vendors.
About the Ideal Candidate
Relevant experience as a Personal Assistant (PA) or Executive Assistant (EA) in multinational companies, working with diverse teams in different regions.
Highly motivated, self-motivated, with a collaborative mindset, and strong organizational and planning capabilities.
Ability to understand and support the company's strategic objectives, maintaining discretion and confidentiality.
Strong MS 365 skills, including advanced MS Excel and PowerPoint, and proficiency in English (verbal and written). Spanish, French, or German would be an asset.
Strong interpersonal and communication skills, detail-oriented, and problem-solving attitude.
Flexibility and adaptability to work in a dynamic, changing environment, and ability to work cooperatively with others as an effective collaborator.
What we can offer you
A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including bonus, equity, pension plan, travel, life and healthcare insurance, as well as lunch and transport allowance and other benefits.
A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
A flexible working model - We want our employees to do their best work, wherever and however it works best for them.
A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.
A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.
A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.
Are you the one we're looking for?
We are committed to creating a workplace that is inclusive and respectful of all employees, regardless of their background, culture, or identity.
Amadeus is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, ethnicity, sexual orientation, age, beliefs, disability or any other characteristics protected by law.
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