Executive Support Assistant

hace 2 semanas

Madrid, Madrid, España Foolproof A tiempo completo
About the Role

We are seeking a highly skilled and organised individual to join our Operations Team as a Junior Executive Assistant (EA) at Foolproof, a product design specialist.

As a key member of the team, you will provide administrative support to the Chief Operating Officer (COO) and work closely with other Leadership Team members. Your primary responsibilities will include managing diaries and logistics, providing general welfare assistance, and handling sensitive information with discretion and confidentiality.

Key responsibilities include:

  • Providing administrative support to the COO.
  • Managing the COO's schedule and office operations.
  • Building connections with client PAs/EAs to expand the COO's network.
  • Arranging travel, accommodation, and visas.
  • Proactively managing diaries and meeting logistics.
  • Organising meetings and ensuring all details, including refreshments, are handled.
  • Assisting with ad hoc tasks and errands as needed.
  • Preparing and submitting expenses on time.
  • Taking minutes during team meetings.
  • Coordinating company events and parties.
Requirements

To be considered for this role, you must have a minimum of 2 years of administrative experience, preferably in a PA/EA role. You should possess proficiency in Microsoft Office Suite and demonstrate strong organisational skills. Additionally, you should be self-motivated, enthusiastic, and committed to representing the company positively.

About Foolproof

Foolproof is a product design specialist with a close working relationship with Indigo Slate, a Seattle-based Marketing powerhouse. We are committed to experience-led design, marketing, and engineering, and we strive to provide a positive working environment for our employees.

Benefits

We offer a range of benefits to our employees, including an annual variable bonus, 25 days of annual leave (plus bank holidays), and a private pension scheme. We also offer private medical insurance, an Employee Assistance Programme, and life insurance. Our employees have access to a global benefits and rewards platform and may be eligible for additional benefits with long service.

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