Executive Assistant

hace 1 día


Valencia, Valencia, España Helloprint A tiempo completo

About Helloprint

Helloprint is a leading marketplace for customized print products, connecting local production and delivery to a global audience of creative entrepreneurs, SMBs, and e-commerce companies. Our innovative approach reduces cost, speed of delivery, and carbon footprint.

Our Culture

We're a diverse team of 180+ professionals from 34 countries, driven by our entrepreneurial culture, motivated by impact, and focused on creating something beautiful together. We love diversity, change, and giving back where we can.

Job Description

We're seeking an Executive Assistant to support our Executive Team in our Valencia office. As a key member of our team, you'll be responsible for managing the ever-changing office environment, planning and organizing events, coordinating travel, processing expenses, and contributing to key team processes.

Responsibilities

  • Manage the office environment, ensuring a seamless and efficient workflow.
  • Coordinate travel arrangements, itineraries, and agendas for the Executive Team.
  • Support the Executive Team with various projects, as needed.
  • Organize, execute, and assist with team activities, events, and meetings.
  • Track and drive completion of key actions, following up on outstanding items.
  • Communicate with internal and external stakeholders on behalf of the Executive Team.

Requirements

  • 5+ years of experience assisting at the executive level in a fast-paced environment.
  • Higher-level studies (Law, Business Administration, or similar).
  • Proficiency with Microsoft Office/Google Suite.
  • Ability to handle administrative details independently, while keeping team members informed.
  • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
  • Strong verbal and written communication skills in English and Spanish (Dutch is a plus).
  • Experience with event management.
  • Exceptional planning, time management, and organizational skills.
  • Experience with international travel coordination and expense reconciliation.
  • Ability to react with an appropriate level of urgency to situations and events that require quick response or turnaround.
  • Positive, proactive, and able to have fun at work and help others do the same.

What We Offer

  • A dynamic and entrepreneurial work environment.
  • Opportunities for continuous learning and career advancement within a rapidly growing company.
  • A great community of young international professionals with an average age of 30.
  • Free Spanish classes.
  • Attractive discounts on Urban Sports Club.
  • Breakfast and lunch are on us.
  • Become part of our Growth Program, with plenty of job opportunities.
  • Free bi-weekly Bootcamp.

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