Executive Assistant
hace 2 semanas
About Helloprint
Helloprint is a leading marketplace for customized print products, bringing local production and delivery to a global audience of creative entrepreneurs, SMBs, and e-commerce companies. Our 180+ team from 34 countries works in an entrepreneurial culture where freedom and responsibility lead to high performance.
Job Description
We are seeking an Executive Assistant to support our Executive Team in our Valencia office. As a key member of our team, you will be responsible for managing the ever-changing office environment, planning and organizing events, coordinating travel arrangements, and supporting various projects as needed.
Responsibilities
- Manage the office environment, ensuring a seamless and efficient workflow.
- Coordinate travel arrangements, itineraries, and agendas for the Executive Team.
- Support the Executive Team with various projects, including event planning and execution.
- Track and drive completion of key actions and follow up on outstanding items.
- Communicate with internal and external stakeholders on behalf of the Executive Team.
Requirements
- 5+ years of experience assisting at the executive level in a fast-paced environment.
- Higher-level studies (Law, Business Administration, or similar).
- Proficiency with Microsoft Office/Google Suite.
- Ability to handle administrative details independently, while keeping team members informed.
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
- Strong verbal and written communication skills in English and Spanish (Dutch is a plus).
- Experience with event management.
- Exceptional planning, time management, and organizational skills.
- Experience with international travel coordination and expense reconciliation.
- Ability to react with an appropriate level of urgency to situations and events that require quick response or turnaround.
- Positive, proactive, and able to have fun at work and help others do the same.
What We Offer
- A great community of young international professionals with an average age of 30.
- Opportunities for continuous learning and career advancement within a rapidly growing company.
- Attractive discounts on Urban Sports Club to enjoy a broad variety of sports whenever and wherever.
- Free Spanish classes.
- Breakfast and lunch are on us.
- Become part of our Growth Program, with plenty of job opportunities.
- Free bi-weekly Bootcamp.
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