High-Level Administrative Support Professional
hace 2 días
Company Overview
At Operationsarmy, we are a dynamic company seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our CEO.
Salary
$80,000 - $100,000 per year, depending on experience.
Job Description
Daily & Weekly Operations:
- Email Management: Maintain a clean inbox for multiple email accounts, ensuring all emails are addressed, flagged, or responded to promptly.
- Calendar Management: Plan and schedule weekly meetings, ensuring all agendas and objectives are prepared in advance.
- Customer Deliverables: Track and manage key customer-facing deliverables, ensuring timely completion and flagging any potential delays.
Meeting Support:
- Create and send meeting agendas.
- Attend meetings and take notes.
- Manage follow-up tasks.
Project Coordination:
- Assist in the coordination of special projects.
- Prepare materials and track progress.
- Ensure deadlines are met.
Travel & Logistics:
- Manage travel arrangements.
- Organize and schedule personal appointments.
Administrative Support:
- Handle personal tasks for the CEO.
- Submit receipts to finance.
- Track loyalty points or other personal memberships.
Communication:
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Monitor and respond to LinkedIn messages and email inquiries on behalf of the CEO.
Process Improvement:
- Identify opportunities for streamlining administrative processes.
- Implement tools and strategies to automate recurring tasks.
Qualifications:
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
Bonus Responsibilities:
- Draft monthly CEO updates to be shared with employees, investors, and stakeholders.
- Prepare presentations and reports for internal and external meetings.
Location: Remote (LATAM Region Preferred)
Language: English
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