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Customer Service Specialist

hace 2 meses


Barcelona, Barcelona, España Werfen A tiempo completo

Overview

The Customer Service Specialist plays a crucial role in managing customer interactions through various communication channels, including phone and email. This position is essential for addressing customer inquiries, resolving complaints, and overseeing order processing. By collaborating with supply chain partners and other departments, the Customer Service Specialist ensures timely and complete delivery of products, fostering customer loyalty and supporting the company's sales and revenue goals through outstanding service.

Key Responsibilities

The primary duties include:

  • Managing daily customer order activities, including handling inquiries, processing returns, and resolving issues efficiently.
  • Overseeing order releases based on data and inventory management.
  • Utilizing root-cause analysis to identify and address key complaint drivers for continuous improvement.
  • Recognizing potential challenges in the fulfillment process and collaborating with stakeholders to implement corrective measures.
  • Proactively identifying opportunities to enhance customer satisfaction.
  • Coordinating with IT to facilitate necessary system enhancements.

Customer Relationship Management

Maintaining strong customer relationships is vital:

  • Understanding customer expectations and effectively communicating their needs to internal teams.
  • Identifying and implementing strategies to better serve customers and enhance service quality.

Data Management and Analysis

Ensuring accurate data management is essential:

  • Integrating customer data from various reporting sources as needed.
  • Generating and maintaining reports that analyze key performance indicators.
  • Assisting in the preparation and review of internal and external performance scorecards.

Continuous Improvement Initiatives

Driving improvements in customer fulfillment processes:

  • Monitoring systems and processes to identify areas for enhancement.
  • Developing and presenting improvement recommendations to the Front Office Manager in Customer Service.

Compliance and Quality Standards

Upholding quality and compliance is critical:

  • Adhering to quality, compliance, and safety standards.
  • Completing all required training on quality, safety, and compliance within specified timelines.
  • Reporting any incidents related to quality or compliance and taking immediate corrective actions.

Networking and Collaboration

This role requires regular interaction with Back Office Customer Service teams, including directors and managers, as well as frequent communication with IT, Sales, and Planning departments to resolve issues and meet customer expectations.

Qualifications

The ideal candidate should possess:

  • A Bachelor's degree in supply chain management, logistics, business administration, engineering, or a related field.
  • Two to three years of experience in supply chain, logistics, or a similar role, along with at least one year in customer service.
  • Preferably some experience in sales or commercial roles.
  • Knowledge of master data and table files is advantageous.
  • Proficiency in Microsoft Office, with strong ERP (SAP) and CRM experience preferred.
  • Fluency in French, with intermediate English skills; additional languages are a plus.

Skills and Competencies

The successful candidate will demonstrate:

  • A relentless focus on customer satisfaction.
  • The ability to perform well under pressure.
  • Strong teamwork capabilities.
  • Attention to detail.

Soft Skills:

  • Excellent communication skills, both verbal and written.
  • Strong interpersonal skills.
  • Analytical and problem-solving abilities, including conducting root cause analyses.
  • Project management skills with the ability to prioritize tasks effectively.
  • Capability to multitask efficiently.

Hard Skills:

  • Proficiency in relevant software, including ERP, CRM, and Microsoft Office.

Travel Requirements:

This position does not require travel.