Executive Assistant
hace 1 semana
About Elrowfamily
Elrowfamily is a leading electronic music events and festivals company that brings magic to its customers through immersive experiences. We have created a series of innovative event concepts that have revolutionized the industry, with formats ranging from 5,000 to 70 events per year. Our company is known for its high double-digit revenue growth and is a high-impact brand for its customers and employees.
Job Summary
We are seeking a highly skilled and diligent Executive Assistant to join our team in Bilbao. The successful candidate will provide full executive support to our President, including diary management, meeting preparation, relationship management, event attendance, and travel administration. The post holder will also support the planning and organizing of our presence at external events.
Key Responsibilities
- Conduct regular diary meetings with the President to discuss upcoming engagements and invitations.
- Respond to invites and make necessary arrangements.
- Work on delegated projects and research as directed to support the President in their meeting preparation.
- Schedule meetings between the President and their direct reports and the committees and groups of which they are a member.
- Liaise with external event organizers and hold the administrative and organizational responsibilities related to our external event calendar.
- Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate.
- Manage the process from start to finish of obtaining briefings and papers (as required) from the Leadership Team on behalf of the President, to ensure that they are fully prepared for all engagements.
- Undertake desktop research as necessary to support the President's preparation for meetings and presentations.
Requirements
The ideal candidate will have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment. They will be highly proactive, with a strong attention to detail and the ability to maintain confidentiality.
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