Executive Assistant to the President

hace 3 días

Gasteiz Vitoria, Álava, España Ferruelo y Velasco A tiempo completo

About Ferruelo y Velasco

Ferruelo y Velasco is a dynamic and international company that seeks to entertain and make people have fun through its immersive events and festivals around the globe.

Job Purpose:

The successful candidate will provide full executive support to the President in diary management, administration, travel arrangements, and meeting preparation, as well as working on specific projects and research as required.

Key Responsibilities:

  1. Diary Management: Schedule meetings between the President and their direct reports and the committees and groups of which they are a member.
  2. Project Support: Work on delegated projects and research as directed to support the President in their preparation for meetings and presentations.
  3. Information Management: Manage the process from start to finish of obtaining briefings and papers (as required) from the Leadership Team on behalf of the President, to ensure that they are fully prepared for all engagements.
  4. Communication: Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate.
  5. Record Keeping: Keep and maintain an accurate record of papers and electronic correspondence on behalf of the President.
  6. Confidentiality: Handle confidential information; organize and maintain files.
  7. Correspondence: In the absence of the President, prepare correspondence on their behalf.
  8. Guest Management: Meet and greet President's guests and ensure they are looked after.
  9. Stakeholder Relationships: Support and develop internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees.
  10. Company Secretary: Actively support the Executive Team in their role as Company Secretary, including planning, monitoring, recording information, communicating with Trustees, and updating documentation.
  11. Board Administration: Support Board administration, sharing dates and meeting papers, and diarizing Board and subcommittee meetings on a yearly basis.

Requirements:

  1. Minimum 3 years experience of working as a Personal or Executive Assistant.
  2. Experience of Company Secretary obligations.
  3. Knowledge of standard office administrative practices and procedures.

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