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Executive Assistant to the President
hace 2 meses
We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our President. The successful candidate will be responsible for managing the President's diary, administration, travel arrangements, and meeting preparation, as well as working on specific projects and research as required.
Key Responsibilities- Provide full executive support to the President, including diary management, administration, travel arrangements, and meeting preparation.
- Work on delegated projects and research as directed to support the President in their preparation for meetings and presentations.
- Manage the process from start to finish of obtaining briefings and papers from the Leadership Team on behalf of the President.
- Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the President.
- Handle confidential information; organize and maintain files.
- In the absence of the President, prepare correspondence on their behalf.
- Meet and greet President's guests and ensure they are looked after.
- Support and develop internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees.
- Actively support the Executive Team in their role as Company Secretary.
- Minimum 3 years experience of working as a Personal or Executive Assistant.
- Experience of Company Secretary obligations.
- Knowledge of standard office administrative practices and procedures.
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
- Confident, proactive, self-motivated, and organized approach.
- Reliable, responsive, discrete, confidential, and diplomatic.
- Strong planning and organizational skills, ability to adapt and respond to unexpected changes and to be calm under pressure, being effective in multi-tasking.
- Ability to structure one's time and create a transparent approach to workflow management, with good eye for detail and problem-solving skills, in order to achieve high-quality outcomes.
