Executive Assistant

hace 4 días

Gasteiz Vitoria, Álava, España Ferruelo Y Velasco A tiempo completo
Job Purpose:

We are seeking a highly organized and detail-oriented individual to provide executive support to our President. The successful candidate will be responsible for managing the President's diary, arranging travel, and preparing meetings and presentations.

The role will also involve developing and maintaining key internal and external stakeholder relationships, working closely with the Leadership team and senior management to ensure a smooth presence at external events.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team.

They will also have a high level of discretion and confidentiality, with the ability to handle sensitive information and maintain accurate records.


Responsibilities:


Schedule meetings between the President and their direct reports and committees.

Work on delegated projects and research to support the President in their preparation for meetings and presentations. Manage the process from start to finish of obtaining briefings and papers from the Leadership Team on behalf of the President. Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate. Keep and maintain accurate records of papers and electronic correspondence on behalf of the President. Handle confidential information, organize and maintain files. In the absence of the President, prepare correspondence on their behalf. Meet and greet President's guests and ensure they are looked after. Support and develop internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees. Actively support the Executive Team in their role as Company Secretary, including planning, monitoring, recording information, communicating with Trustees, and updating documentation. Support Board administration, sharing dates and meeting papers. Diarize Board and subcommittee meetings on a yearly basis.
What We Offer:
The opportunity to work in a dynamic and international company. A chance to develop your skills and experience in a supportive and collaborative environment. A competitive salary and benefits package.

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