Senior Executive Assistant

hace 3 semanas

Barcelona, España TravelPerk A tiempo completo

We are TravelPerk: a scaling unicorn valued at $1.3billion that has raised over $400m since our creation in 2015.

Backed by world-class investors with portfolios including AirBnb, Stripe, Slack, Trello, Gusto, Twitter, Farfetch and Deliveroo, our team is made up of A-players from across the travel and technology industries.

Over the past few years, we've been named the fastest-growing SaaS startup in the world by SaaS1000 and featured as one of the hottest startups to watch by both Forbes and Wired. We're revolutionizing the B2B corporate travel market—worth over $1.4 trillion— to connect people in real life in an enjoyable and sustainable way.

TravelPerk are innovators. During the last year we have welcomed and acquired the likes of Click Travel, NexTravel and Albatross to the team. From TravelCare, to FlexiPerk and of course GreenPerk we are shaping the future of the industry. Our team continues to emerge stronger and stronger as we adjust to the new normal—and that's where you come in

If you're ready to take off with us, keep reading

We're looking for a Senior Executive Assistant to give 7-star support to our CFO. This role is ideal for someone looking to join a fast-paced company during hypergrowth, collaborate on meaningful projects, and work closely with some of the best leaders in European tech. It is not an entry-level position. You will be the eyes and ears of the executives you support, connecting organizational areas, projects, and conveying critical business information to the C-suite, ensuring meetings and materials are efficient and effective and serving as a trusted business partner to deliver against the priorities of the company. You will also coordinate and manage executive scheduling, optimising calendars to ensure that your executives are always able to focus on the top priorities.

This role will be based from our Barcelona hub and, while we do offer certain flexibility, the responsibilities of the role require you to be in the office several days per week.

**What you will do**:

- Firm gatekeeper of executive calendars, skilfully optimising their time, while balancing conflicting priorities and prioritizing daily tasks to keep the executive's day moving smoothly and efficiently
- Manage end-to-end travel needs e.g. logistics and visas, including coordinating itineraries across multiple stakeholders
- Prepare, collate and distribute materials for key meetings and events as well as ensuring that logistics (such as IT) run seamlessly
- Note-taking and follow-up on actions points in strategic team meetings
- Core administrative duties e.g. arranging signatures, executive gifting, handling official documents and correspondence
- Process executive expenses and payment of invoices
- Act as the point-of-contact between the C-suite and internal departments
- Collaborate with Extended LT, Chiefs of Staff and other EAs on projects such as event organisation, offsites, etc.
- Handle confidential information, and make good judgement calls with excellent communication and tact
- Prepare Powerpoint presentations as required
- Draft communications on behalf of the executives when necessary
- Occasional personal tasks

**What you need**:

- Minimum of 10+ years experience supporting C-Level executives, ideally in high-growth tech companies.
- Be a team player. We're not joking here. We need top class collaborators.
- Be humble: you're ok with the spotlight, but you don't crave it. You know what you don't know and you're willing to learn.
- Extreme ownership + persistent 'get things done' attitude to find the 3rd door and solve the unsolvable
- Exceptional organizational abilities, superb interpersonal skills, multi-tasking and prioritization skills, attention to detail and excellent time-management.
- Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.
- Extremely hands-on: you don't mind solving small problems or big problems. From high-level planning to detailed execution.
- Stakeholder management: people come to you because you make their lives easier and solve problems for them. However, you are able to say NO when necessary, even if it means not pleasing everyone.
- Adaptability and flexibility: with our fast-paced environment change comes all the time. This role will evolve with time and as the company scales, different needs will emerge. You must possess a genuine hunger to navigate your role in a fast-changing, hyper-growth environment.
- You feel comfortable constantly being challenged, learning fast, making things happen, and moving from one task to the next.
- Unimpeachable integrity: you are as trustworthy as it gets, handling sensitive information quietly and discreetly.
- You're tech-savvy and agile with G-Suite, Slack, and Notion among others, and can adapt quickly to new software tools.
- Stellar communication skills (written and verbal) - you feel comf

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