Bilingual Office Manager/executive Assistant
hace 2 semanas
**International Private Equity firm, Madrid**:
Our client, a well-regarded international Private Equity firm, is currently looking for an Office Manager & Executive Assistant to support their well-established team in Madrid.
Responsibilities will be split between Office Management and Executive Assistance and will include:
Office Manager
- Acting as link between international headquarters and Spanish office
- Overseeing all administrative coordination of the office, maintaining a well-organised and efficient workplace
- Maintaining the condition of the office and arranging any maintenance or Landlord as required
- Collaboration with service providers (travel agency, etc.) acting as key contact, working to established budget
- Liaison with local accountants and global finance team to provide support regarding invoices and relevant tax submissions for Spanish office
- Overseeing compliance issues such as data protection and company procedures
- Liaison with IT for any issues within the office and act as key contact
- Implementing H&S policy in the office & act as key contact
- Receiving visitors and ensuring they are well looked after
- Order office supplies, monitor expenses and identify cost saving opportunities
- Ensure that new hires have necessary equipment when joining and coordinate inductions
- Acting as the go to person for administrative and office needs
- Working closely with the Head of the Spanish operation, assisting with operational tasks for efficient running of office
- Effectively archive important documentation to be promptly provided to Team members
Executive Assistant
- Agenda and travel management for entire team
- VC and call set up with various participants across time zones, always anticipating schedule conflicts and prioritising key objectives
- Travel logistics for team
- Expense reports and credit card reconciliation
- Organising events (offsites, team building, training etc.), assisting with marketing materials and attend functions when requested
This position is predominantly office based.
Location Madrid, Barrio Salamanca
Salary Dependent on Experience + Discretionary Bonus
Timetable Full time
Incorporation Q1 2024
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