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Executive Assistant

hace 3 meses

Barcelona, Barcelona, España QMenta A tiempo completo
We are looking for an experienced and motivated Executive Assistant to join our multidisciplinary science and engineering start-up. QMENTA has developed an advanced solution for medical imaging data aggregation, standardization, and advanced quantitative AI processing. The system is used in Research, Clinical Trials (Pharma & Biotech), and Clinical Care (Patient Treatment) worldwide.

We are a fast-growing startup and in the past 9 years, we have expanded our business globally, serving hospitals, research centers, and pharmaceutical companies in the US, Europe, and elsewhere.


You will be working with the President (70%) and CEO (30%) to help with the organization of the company as well as their personal matters as needed.

Please send your CV in
English only.

The main tasks will be to:

  • Schedule and coordinate meetings
  • Organize events and collaborate with different departments in the organization
  • Book travel arrangements and help congress travel arrangements
  • Order office supplies and support with administrative tasks
  • Set the President up for success
  • PA's role extends to maintaining the home or personal life of the President.
  • Dealing with personal and company information thus confidentiality and data protection issues will be extremely important for this position.

Organizational tasks:

  • VIP visitors travel/ meetings/agenda/care.
  • Internal and External calendar management for Cs (partners, clients, investors, etc)
  • Coordinate with colleagues for internal meetings.
  • Event organizing and preparation not conferences (charity events, team occasions, etc)

Executive Assistant to President:

  • Regular inbox check, clean, and follow answer low priority mails, forward to others, flag and highlight urgent mails, chase on unfinished drafts. Clear older mails and pending tasks.
  • Create a daily task list of ongoing projects, new from inbox, and internal needs, chase and follow up until actions are complete.
  • Internal and External calendar management personal and professional.
  • Follow up with colleagues on pending tasks for/from the President.
  • Coordinate team, department, company personnel meetings (including OKR reviews, project management reviews, etc)
  • CRM management and update, add notes, follow up tasks.
  • Meeting and documentation coordinating, sending NDAs, contracts for review and signing, notetaking
  • Personal admin and tasks

Required Skills & Experience:

  • Fluent English & Fluent Spanish. Native in English or bilingual is a plus.
  • 2+ years of experience in a similar role
  • A proven ability to exercise a high level of confidentiality and discretion.
  • Openmindedness, flexibility, crossfunctionality, and adaptability
  • Resourceful, details oriented, results and solutionsdriven, always prepared
  • Very good problem solving with ability to deliver to tight deadlines
  • Excellent administrative writing and verbal communication
  • Excellent organizational and timemanagement skills.
  • Prior experience handling confidential, sensitive business information

What we offer:

  • Competitive salary
  • Flexible and remote work
  • Health insurance benefit
  • Ticket restuarant
  • Weekly beakfasts and teambuildings
  • The chance to work for a dynamic and fastgrowing company where you can make a difference


Follow your career aspirations to QMENTA for diverse opportunities with a company that provides the growth and strength to build your future.

QMENTA is an Equal Opportunity Employer, committed to employee diversity.