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Executive Assistant to Chief Executive Officer

hace 2 meses

Barcelona, Barcelona, España Apolo Ai A tiempo completo
About Us

Apollo AI Systems, a pioneering startup at the forefront of Artificial Intelligence and Vision Analysis, is seeking a highly skilled and proactive Executive Assistant to support our Chief Executive Officer.

Job Summary

We are committed to developing innovative technology solutions that drive healthcare outcomes. Our collaborations with leading hospital groups enable us to create impactful applications, enhancing the effectiveness of medical professionals and the quality of patient care.

Key Responsibilities
  • Calendar Management: Proactively manage the CEO's calendar, ensuring efficient diary management and minimizing scheduling conflicts.
  • Travel Coordination: Arrange travel itineraries, documentation, and logistics for both personal and corporate trips.
  • Communication and Correspondence: Act as the primary point of contact for internal and external stakeholders, handling emails, messages, and correspondence.
  • Project Support: Assist in preparing for meetings and presentations, ensuring all necessary materials are ready and following up on actions as required.
  • Expense Tracking: Monitor and track trip expenses using Excel for budget control purposes.
  • Confidentiality: Handle confidential information with discretion and integrity.
Requirements
  • 3+ years of experience as an Executive Assistant.
  • Experience supporting multiple executives and their teams.
  • Fluency in English with excellent communication skills.
  • Expertise in MS Office.
  • The ability to execute each project flawlessly with a positive attitude.