Executive Assistant
hace 4 semanas
We are a company experiencing steady growth, and as we grow, we also strive to mature. As a group, we have over the past 15 years developed from a 10 to 750 people organization in Copenhagen, New York, London, Barcelona, Shenzhen and Los Angeles. At this moment, we are looking to add an Executive Assistant (EA) to our Barcelona office, to support our Partners and Managing Director and to work with the rest of the operations team.
There is heavy calendar management in this position. You will interface directly and regularly with other BIG executives and their support teams, scheduling many internal and external meetings, understanding priority and urgency, and being able to negotiate the “Calendar Tetris” that can accompany busy schedules.
You will research, arrange, and book complicated international travel itineraries, taking into consideration time zones, visa requirements, weather delays, traffic, and fatigue levels.
While your primary focus will be on supporting the partner group, you are an important part of an operational team – willing to work in tandem with the other Executive Assistants including EAs to Founding Partner Bjarke Ingels and CEO Sheela Maini Søgaard, respectively, as well as liaise with your global operations collaborators in Copenhagen, London, and New York.
The ideal candidate will have strong sense of emotional quotient, and the ability to work well with people at all levels both internally and externally is a very important part of the job. You will occasionally handle sensitive information, so discretion is crucial.
Areas of responsibility: Managing and organizing the Barcelona Partners’ complex schedules and calendars Extensive travel assistance including flight, hotel bookings and visa applications Meeting preparation Correspondence by telephone and emails on behalf of the Partners Handling packages/mail for the Partners Expense reports for the Partners Registering and submitting hours for the Partners Assisting in the planning of various office events and meetings for the Management team Coordinating and assisting with various project activities Various ad hoc tasks The ideal candidate: Speaks and writes English and Spanish fluently; knowledge of other languages is an advantage Is organized, structured and both big-picture-savvy and detail-oriented Can manage multiple complex schedules and daily calendars Is capable of multi-tasking Has self-confidence and persistence and is confident with decision making Is self-motivated, proactive and completes tasks with a sense of urgency; can remain calm under pressure in a dynamic environment Has excellent interpersonal skills and written communication skills Has flexible hours and enjoys a busy and creative environment with many personalities Is comfortable with fast-paced decisions and rapidly changing environments Has a minimum of three (3) years of experience as an EA Is discreet and understands the confidentiality of the role Is a team-player and good colleague, who wants to engage in BIG’s unique office culture. BIG offers: A young and social environment with many social events. Diverse group of people with many different nationalities. Salary scheme based on experience and qualifications. Flexible lunch options. Application:
We wish to fill this position as soon as possible, so do not delay with your application Interviews are conducted on an ongoing basis.
Apply via our website at
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