Personal/executive Assistant

hace 2 semanas

Barcelona, España Dragons Group 2017, SL A tiempo completo

Location: Barcelona

Start date: ASAP

**About us
Dragons Group is an independent creative agency specialised in the digital world with HQs

in Barcelona and teams working from the US, UK, Madrid, Germany and Portugal.

We bridge the real world with the digital world through creative solutions.

This role requires impeccable attention to detail, the ability to multitask effectively, and a strong sense of discretion and confidentiality.

**Responsibilities
Executive Support:

- Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings and/or events, and coordinating travel arrangements.
- Assist in preparing and organizing materials for meetings, presentations, and conferences.
- Act as a liaison between the executive team and internal/external stakeholders, ensuring efficient communication and follow-up on action items.
- Support project managers with administrative tasks, such as scheduling meetings, documenting meeting minutes, and tracking project milestones. Collaborate with team members to ensure seamless coordination and execution of projects, including managing timelines and deliverables.

Office Management:

- Assist the Office Manager with:

- The onboarding process for new hires, including coordinating orientation schedules and preparing necessary documentation. Preparing facilities for scheduled events and arranging refreshments, if required.

Data Management and Documentation:

- Maintain and update electronic and physical filing systems, ensuring documents are organized and easily accessible. Assist in the preparation and distribution of reports, presentations, and other documentation as required.

**Requirements
- Bachelor's degree preferred, or equivalent work experience.
- Proven experience as a personal/executive assistant, preferably in a start-up or small agency environment.
- Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages.
- Excellent time management skills and ability to multitask and prioritize work.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Adaptability and willingness to take on new challenges and responsibilities as needed. A valid driving license (ideal, not a must).

**Languages:
- Spanish (mandatory)
- English (mandatory) Catalan (highly recommended).

**What we offer:
- Flat hierarchy
- Friendly, young and dynamic team
- Professional development and training opportunities.
- Work equipment (hardware)
- Collaborative and inclusive work environment with a focus on work-life balance.

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