Executive Assistant to Chief Human Resources Offi

hace 5 meses

Barcelona, España Morgan Philips Executive Search A tiempo completo

We are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports. This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency within our organization. To excel in this role, the Executive Assistant must adopt a proactive stance, anticipating needs, adeptly managing schedules, and pre-emptively resolving challenges to enable executives to focus on their core responsibilities.

**Responsibilities**:
Administrative Support

Manage complex calendars, schedule meetings, and prioritize appointments based on business needs.

Coordinate travel arrangements, including flights, accommodations, ground transportation, and other itinerary specifics.

Process and track business expenses, invoices, and reimbursements.

Assist with project management tasks, such as drafting correspondence, meeting minutes, and presentations.

Communication

Serve as a liaison between executives and internal/external stakeholders to ensure effective communication.

Screen phone calls, manage meeting requests, and facilitate interdepartmental communication as required.

Collaborate with other members of the HR team to provide seamless support across the organization.

Meeting and Event Coordination

Plan and execute various meetings, conferences, and events, both onsite and offsite.

Prepare meeting agendas, take comprehensive notes, and distribute follow-up action items.

Assist in coordinating presentations and audio/video equipment as needed.

Participate in day-to-day departmental operations and assist with invoice management.

**Qualifications**:
Bachelor's degree preferred, with additional qualifications as a Personal Assistant considered advantageous.

Minimum of 5 years' experience providing high-level support.

Bilingual in English, fluent in French, and Spanish (spoken and written).

Ability to handle sensitive and confidential information with discretion.

Exemplary organizational and time management skills, with the ability to prioritize tasks effectively.

Flexible and adaptable to changing priorities and diverse tasks.

Excellent communication skills, maintaining professionalism with internal and external stakeholders.

Detail-oriented with a proven record of punctuality and dependability.

Strong problem-solving skills and assertiveness, with the ability to make independent decisions when needed.

Service-oriented and eager to learn with a collaborative mindset and proactive approach, consistently taking initiative.

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