Senior Executive Assistant To Chief Of Staff

hace 1 mes

Barcelona, España Softbank Investment Advisers A tiempo completo

.Senior Executive Assistant to Chief of StaffAbout TravelPerkTravelPerk is a hyper-growth SaaS business travel platform and a pioneer in the future of business travel. It's all-in-one platform gives travellers the freedom they want whilst providing companies with the control they need. The result saves time, money, and hassle for everyone.Job DescriptionWe are seeking a proactive and highly organised Executive Assistant (EA) to support our Chief of Staff based in our Barcelona hub. As the Executive Assistant you will join an existing team of EAs and PAs supporting our leadership team.As our ideal candidate you will have exceptional communication skills, a knack for strategic initiative support, and the ability to seamlessly manage both administrative and complex project-related tasks.What will you be doing?Calendar, Travel and LogisticsArrange logistics for internal, external and client meetings, including venue, catering, and post-meeting follow-up.Organise and prepare for monthly meetings and leadership team offsites, ensuring all logistical details are handled efficiently.Optimise and manage your executives calendar, ensuring strategic priorities remain at the forefront.Help prioritise tasks and projects, ensuring focus on high-impact activities.Create detailed itineraries with day-by-day schedules, encompassing all travel, meeting, and event details.Prepare for meetings by ensuring all necessary materials, documents, and briefing notes are ready in advance.Manage travel arrangements for your Executive, including booking flights, hotels, meals, and transportation, and handle last-minute changes.Administrative, Financial and Reporting supportManage all administration of expenses and invoices, purchase orders, reimbursements for your executive, its contractors and for team socials or other events.Maintain a database of high-level contacts, key dates/deadlines, and special events (i.E. annual conferences).Assist with planning and tracking key projects, ensuring progress is communicated to stakeholders.Compile relevant reports, pulling data from various sources. Regularly update dashboards with key performance indicators (KPIs) and other metrics.Communication and CorrespondenceMonitor, filter and manage your executives emails and incoming requests, prioritise urgent emails, draft responses, and manage follow-ups.Act as a communication bridge between your executive and internal teams.Identify and track networking opportunities, and assist in preparing for key conversations.Be available to handle urgent situations that might arise.What will you need to succeed?Proven experience as an Executive Assistant for Senior Leadership ideally C level Executives.Proven expertise in managing a high-demand calendar, effectively prioritising and balancing competing requests with strategic focus.Proactive and able to anticipate the needs of the Executive.Experience in a fast paced corporate environment preferably a high growth software or technology organisation

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