Chief of Staff Support Executive

hace 4 días


Barcelona, Barcelona, España Softbank Investment Advisers A tiempo completo

Company Overview: TravelPerk is a hyper-growth SaaS business travel platform, pioneering the future of business travel. Our all-in-one platform empowers travellers with freedom while providing companies with the control they need.

About Us: As a leading business travel platform, we're dedicated to making business travel easier, faster, and more enjoyable for our customers.

Job Description:

We're seeking a highly skilled and proactive Executive Assistant to support our Chief of Staff based in Barcelona. This role offers a unique opportunity to join our existing team of EAs and PAs supporting our leadership team.

Responsibilities:

  • Calendar Management: Arrange logistics for internal, external, and client meetings, including venue, catering, and post-meeting follow-up.
  • Meeting Preparation: Organise and prepare for monthly meetings and leadership team offsites, ensuring all logistical details are handled efficiently.
  • Travel Arrangements: Manage travel arrangements for your Executive, including booking flights, hotels, meals, and transportation, and handle last-minute changes.
  • Administrative Support: Manage all administration of expenses and invoices, purchase orders, reimbursements for your executive, its contractors, and for team socials or other events.
  • Reporting: Assist with planning and tracking key projects, ensuring progress is communicated to stakeholders.
  • Communication: Monitor, filter, and manage your executives emails and incoming requests, prioritise urgent emails, draft responses, and manage follow-ups.
  • Negotiation: Identify and track networking opportunities, and assist in preparing for key conversations.

Requirements:

  • Experience: Proven experience as an Executive Assistant for Senior Leadership ideally C-level Executives.
  • Skills: Proven expertise in managing a high-demand calendar, effectively prioritising and balancing competing requests with strategic focus.
  • Adaptability: Ability to anticipate the needs of the Executive and adapt to changing priorities and demands.
  • Language: Native level English, with Spanish language skills a plus.
  • Travel: Ability to travel between our European hubs (London, Birmingham, Edinburgh, Barcelona, Berlin) as needed.

Benefits:

  • Competitive Salary: £60,000 - £80,000 per annum, depending on experience.
  • Generous Vacation Days: 25 days of paid annual leave.
  • Health Perks: Private healthcare or gym allowance, depending on location.
  • Flexible Compensation Plan: To help you diversify and increase your net salary.
  • Unforgettable Events: TravelPerk events, including travel to one of our hubs.
  • Mental Health Support: Access to a mental health support tool.
  • VolunteerPerk: 16 paid hours per year to give back to society by volunteering for a charity of your choice.
  • Work from Anywhere Allowance: 20 working days per year.
  • Irl English or Spanish Lessons: Held in the Barcelona office.
  • Parental Leave: 12 to 16 weeks, based on location and eligibility factors.

How We Work & Values: Our vision is for a world where TravelPerk is the platform for human connection in real life. We take an IRL-first approach to work, where our team works together in person 3 days a week.



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