Executive Assistant to General Manager/VP
hace 1 mes
To provide personal support and assistance to executive staff in a wide range of administrative duties.
What you'll get to doFunctions and Responsibilities:
• Schedule Management: coordinate the schedule of the VP, prioritizing functions and appointments, ensuring that meetings, deadlines presentations and other duties of the executive office are carried out seamlessly.
• Travel Management: make travel arrangements for the VP and other team members, coordinating flights, accommodations and other itinerary specifics; prepare expenses reports when needed.
• Events Organization: Support in the organization and set up of conferences and events with the management of invitation process to internal and external attendants, travel arrangements and venue selection
• Speeches and Presentations: to write and prepare draft correspondence, speeches and presentations from the executive office.
• To serve as the liaison between the VP and outside business organizations and industry associations.
• Gatekeeping: to screen phone calls, to take requests for meetings and to coordinate various aspects of interdepartmental communication as necessary. To receive and interact with incoming visitors; to liaise with internal staff at all levels
• To maintain inventory and office supplies; anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
Requirements:
• Experience: Proven experience as an executive administrative assistant or in other secretarial position; usually at least 3 years' experience providing support at a high level.
• Education: University Degree. Additional qualification as personal assistant would be considered an advantage
• Languages: English & Spanish (French is a plus)
• Competencies: Being able to maintain confidentiality and exercise discretion is essential.
Attention to detail and accuracy: must be reliable enough that VP can have the confidence that tasks will be taken care of correctly and on time. Executive assistants must also have a willingness to learn.
Communication skills: High level verbal and written communications skills
• Specific Knowledge: General Financial Knowledge is a plus.
- An entrepreneurial, creative and welcoming work culture
- A range of learning and development opportunities
- An international company with plenty of opportunities to grow
- A competitive compensation & benefits package
-
Executive Assistant To General Manager/Vp
hace 6 días
Barcelona, Barcelona, España Acttif A tiempo completoSelect how often (in days) to receive an alert: Create Alert Executive Assistant to General Manager/VP Location: Barcelona, ES Team: Finance Job type: Permanent Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than...
-
Executive Assistant To General Manager/Vp
hace 5 días
Barcelona, Barcelona, España Acttif A tiempo completoSelect how often (in days) to receive an alert: Create Alert Executive Assistant to General Manager/VP Location: Barcelona, ES Team: Finance Job type: Permanent Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than...
-
Executive Assistant To General Manager/Vp
hace 6 días
Barcelona, Barcelona, España Acttif A tiempo completoSelect how often (in days) to receive an alert: Create AlertExecutive Assistant to General Manager/VP Location: Barcelona, ESTeam: FinanceJob type: PermanentPuig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100...
-
Office Manager/executive Assistant to CEO
hace 6 días
Barcelona, Barcelona, España Page Personnel España A tiempo completoPersonal Assistant/Executive Assistant: Llevar la agenda del ceo de la empresa Preparación y organización de viajes para el ceo y otros cargos de la empresa Acudir a reuniones así como preparar las salas (audio, material, catering, etc) y realizar un acta Preparar presentaciones para el CEO u otros cargos Pasar los gastos del CEO en el sistemaOffice...
-
Assistant to General Manager Emea
hace 6 días
Barcelona, Barcelona, España ZimVie A tiempo completoWelcome to ZimVie, a publicly traded global company focused on restoring daily life to our patients. Our company is founded on a legacy of established brands, medical experts and over $900M in annual revenue. We design, manufacture, and distribute a comprehensive portfolio of innovative solutions for implant dentistry, spinal surgery, and bone growth...
-
Barcelona, Barcelona, España Page Personnel A tiempo completo¿Tienes experiencia como Office Manager?¿Hablas inglés nivel C1?|¿Has trabajado dando soporte a un CEO/Director como Personal Assistant?Importante empresa sector Healthcare con sede en BarcelonaPersonal Assistant/Executive Assistant: Llevar la agenda del ceo de la empresa Filtraje de llamadas, emails Preparación y organización de viajes para el ceo y...
-
Executive Assistant to Chief Human Resources Offi
hace 4 semanas
Barcelona, Barcelona, España Morgan Philips Executive Search A tiempo completoWe are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports. This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency within our organization. To...
-
Barcelona, Barcelona, España Page Personnel A tiempo completo¿Dónde vas a trabajar? Importante empresa sector Healthcare con sede en Barcelona ¿Qué harás en tu nuevo puesto? Personal Assistant/Executive Assistant:- Llevar la agenda del ceo de la empresa- Filtraje de llamadas, emails- Preparación y organización de viajes para el ceo y otros cargos de la empresa- Acudir a reuniones así como preparar las salas...
-
Office Manager/Executive Assistant to CEO- en Bcn
hace 3 semanas
Barcelona, Barcelona, España Page Personnel A tiempo completo¿Dónde vas a trabajar? Importante empresa sector Healthcare con sede en Barcelona ¿Qué harás en tu nuevo puesto? Personal Assistant/Executive Assistant:- Llevar la agenda del ceo de la empresa- Filtraje de llamadas, emails- Preparación y organización de viajes para el ceo y otros cargos de la empresa- Acudir a reuniones así como preparar las salas...
-
Barcelona, Barcelona, España Ise Partners Limited A tiempo completoAssistant to Executive Assistant Creative, Barcelona Barcelona Barcelona, Catalonia, ES The founder of this global creative brand based in Barcelona is looking for a dynamic Assistant to support his Executive Assistant managing his busy personal and business life. As his second Assistant you will coordinate a busy diary and manage a lot of personal support...
-
Executive Assistant
hace 6 días
Barcelona, Barcelona, España The Knot Worldwide A tiempo completoWHAT WE DO MATTERS:Here at The Knot Worldwide, we believe in doing work that matters. In 16 countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, Hitched, The Bash, The Bump, and more) inspire, inform, and celebrate our communities as they move through life's milestones. Our couples and business partners depend on us....
-
Executive Assistant to Cfo con Ingles Alto- Sant
hace 6 días
Barcelona, Barcelona, España Page Personnel España A tiempo completoDar soporte administrativo al resto de responsables del equipo financiero en su día a día Velar por la agenda y los compromisos del CFO, recordarle los mismos. Pasar los gastos del CFO al programa interno para el pago del mismo. Servir como punto de contacto entre el personal interno y el CFO o directores del equipo financiero para filtrar los mismos...
-
Executive Assistant to Director con Inglés
hace 5 días
Barcelona, Barcelona, España Page Personnel España A tiempo completoCoordinar la agenda del director. Organizar reuniones, viajes y eventos de empresa. Atender las consultas del equipo sobre cuestiones de gestión de la oficina (por ejemplo, papelería, hardware y organización de viajes). Seguimiento de proveedores y control de PO's. Apoyo en el control de timmings de proyectos del departamento. Realización de...
-
Executive Assistant
hace 6 días
Barcelona, Barcelona, España Adecco A tiempo completo¿Tienes experiência como Executive Assistant / Office Manager y estás disponible? Te interesaría una oferta que aunque fuera temporal por sustitución te diera la oportunidad de poder trabajar en una importante empresa de seguros? Si además tienes un nível intermedio de Inglés no te lo pienses Apúntate a la ofertaPrincipales funciones:Dar soporte al...
-
Executive Assistant
hace 5 días
Barcelona, Barcelona, España Scopely A tiempo completoDescriptionScopely is seeking a highly motivated Executive Assistant to join our Playgami team in BarcelonaAt Scopely, we care deeply about what we do and want to inspire play every day - whether in our work environments alongside our talented colleagues or through our deep connections with our communities of players.We are a global team of game lovers who...
-
Secretaria/assistant to Director with English
hace 6 días
Barcelona, Barcelona, España Page Personnel España A tiempo completoOrganización de viajes del director así como de su equipo (vuelos, trenes, hoteles, restaurantes, etc.). Interlocución con la agencia que lo gestiona y seguimiento para que salga todo bien. Aplicar las extinciones de IRPF en función del articulo 7p (rentas optenidas en el extranjero) Liquidaciones de gastos (del director, subdirectora y del manager)...
-
Executive Assistant
hace 6 días
Barcelona, Barcelona, España BSP executive A tiempo completo¿Dónde trabajarás?:Te incorporarás en una empresa ubicada en Sant Cugat del Vallès y se dedican a la investigación, desarrollo y producción de cepas probióticas naturales para tratar necesidades terapéuticas.¿Qué harás?: Como Executive Assistant te encargarás de organizar las agendas, timmings y necesidades de las operaciones de los CEO's de la...
-
Barcelona, Barcelona, España Ise Recruitment A tiempo completoThe founder of this global creative brand based in Barcelona is looking for a dynamic Assistant to support his Executive Assistant managing his busy personal and business life.As his second Assistant you will coordinate a busy diary and manage a lot of personal support for the founder and his family, who have just moved to Barcelona.Ideally it will suit...
-
Barcelona, Barcelona, España Ise Partners Limited A tiempo completoThe founder of this global creative brand based in Barcelona is looking for a dynamic Assistant to support his Executive Assistant managing his busy personal and business life. As his second Assistant you will coordinate a busy diary and manage a lot of personal support for the founder and his family, who have just moved to Barcelona. Ideally it will suit...
-
Barcelona, Barcelona, España Ise Partners Limited A tiempo completoThe founder of this global creative brand based in Barcelona is looking for a dynamic Assistant to support his Executive Assistant managing his busy personal and business life. As his second Assistant you will coordinate a busy diary and manage a lot of personal support for the founder and his family, who have just moved to Barcelona. Ideally it will suit...
