Office Facilities Operations Manager
hace 1 semana
Job Overview: We are seeking an Office Facilities Operations Manager to proactively coordinate all day-to-day facilities operations, including repairs and enhancements. The ideal candidate will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness, and aesthetics while monitoring budgets.
The successful candidate will be responsible for coordinating health, safety, and environmental compliance activities on the site, updating responsible management, and maintaining documentation such as power and HVAC diagrams, space usage guides, etc.
This role involves providing support to vendors/contractors, such as security forces, cafeteria services, print services, media relations, and assisting in hosting visitors, arranging seminars, and setting up rooms with audio-visual equipment. The position typically reports to the Workplace Manager and is office-based (not remote or hybrid).
Key Responsibilities:
• Establishment and administration of working processes related to building and grounds maintenance, cleaning and janitorial services, security services, utilities, negotiating contracts, and vendor management.
• Manage day-to-day operations by performing proactive 'walk-throughs' of the site, including carrying out preventative maintenance, safety inspections, and repairs.
• Raise and track purchase order requests, ensuring invoices are processed accurately and efficiently.
• Manage cost administration and office budgets related to projects and operating costs, tracking budgets, and ensuring timely payments.
• Maintain an inventory of required office supplies, kitchen supplies, and equipment, coordinating replacement orders as necessary.
• Assist or lead new employee onboarding as needed.
• Monitor car parking facilities, issue permits when necessary, and supervise the janitorial team.
• Serve as a point of contact for security-related matters during natural disasters or emergencies.
• Manage meeting room setups and audio-visual troubleshooting to ensure all equipment is in working order.
• Coordinate work with outside vendors or landlords as needed.
• Maintain a professional appearance of the building lobby, reception area, conference rooms.
• Maintain proper office documentation of facilities, environmental, and safety-related documents.
• Utilize Autodesk tools to trace repairs and schedule maintenance of company assets.
• Use a mobile app to manage site tickets, complete requests, or recommend solutions to customers in a timely manner.
• Ensure compliance with local health and safety regulations and company safety standards, collaborating with safety consultants to conduct regular risk assessments and reviewing changing equipment or processes with potential health and safety impacts.
• Participate in Emergency Response Team efforts, organizing fire drills, training fire wardens/first aiders, and monitoring emergency supply restocking if necessary.
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