Facilities Operations Manager for Office Spaces

hace 2 semanas


Barcelona, Barcelona, España Autodesk A tiempo completo

Are you a proactive and detail-oriented individual looking for a challenging role in facilities management?

As an Office Facilities Coordinator at Autodesk, you will be responsible for ensuring the smooth operation of our office spaces. This includes coordinating day-to-day facilities activities, supervising site maintenance, and monitoring budgets.

Key Responsibilities:

• Establish and administer working processes related to building and grounds maintenance, cleaning & janitorial services, security services, utilities, negotiate contracts and vendor management.
• Perform proactive "walk-throughs" of the site including carrying out preventative maintenance, safety inspections, and repairs.
• Raise and track purchase order requests and ensure invoices are processed accurately and efficiently.
• Manage cost administration and office budgets as it relates to projects and operating costs.
• Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.
• Assist or lead new employee onboarding as needed.
• Monitor the car parking facilities and issue permits where necessary.
• Serve as point of contact for security-related matters in case of natural disaster, or any other emergency cases.
• Manage meeting room setups and audio/visual troubleshooting to ensure all equipment is in working order.
• Coordinate work with outside vendor(s) or landlord as needed.
• Maintain professional appearance of building lobby, reception area, conference rooms.
• Maintain proper office documentation of facilities, environmental, and safety related documents.
• Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts.
• Take part in the Emergency Response Team efforts - organize fire drills, training of fire wardens/first aiders, monitor and re-stock emergency supplies if needed.



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