Executive Assistant
hace 4 semanas
Helloprint is seeking an experienced Executive Assistant to support our Executive Team in our Valencia office. As a key member of our team, you will be responsible for managing the ever-changing office environment, planning and organizing events, coordinating domestic and international travel, processing expenses, and contributing to key team processes.
Key Responsibilities:
- Manage the office environment, ensuring a seamless and efficient workflow.
- Coordinate travel arrangements and itineraries, and agenda management.
- Support the Executive Team with various projects as needed.
- Organize, execute, and assist with various team activities.
- Track and drive completion of key actions and follow up on outstanding items.
- Communicate with internal and external stakeholders on behalf of the Executive Team.
Requirements:
- 5+ years of experience assisting at the executive level in a fast-paced environment.
- Prior experience in administrative positions, preferably in a startup environment.
- Higher-level studies (Law, Business Administration, or similar).
- Proficiency with Microsoft Office / Google Suite.
- Ability to handle administrative details independently, while keeping team members informed.
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
- Strong verbal and written communication skills in English and Spanish (Dutch is a plus).
- Experience with event management.
- Exceptional planning, time management, and organizational skills.
- Experience with international travel coordination & expense reconciliation.
- Grace in complex situations, and ability to switch gears at brief notice.
- Work effectively with international businesses and distributed teams.
- Ability to react with an appropriate level of urgency to situations and events that require quick response or turnaround.
- Positive, proactive, and able to have fun at work and help others do the same.
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