Executive Office Coordinator

hace 3 semanas


Barcelona, Barcelona, España Docplanner A tiempo completo

About Docplanner

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Docplanner is a pioneering company in the healthcare sector, with operations in 13 countries across Europe and LATAM. Our platform empowers patients to find the right doctors, book appointments, and read reviews. With over 90 million patients trusting us every month, we are committed to making healthcare more accessible and user-friendly.

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We're Hiring an Executive Office Coordinator

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We are seeking an experienced Executive Office Coordinator to join our team in Barcelona. This role will be responsible for coordinating office processes, managing day-to-day activities, and ensuring seamless execution of events and logistics. If you have a proven track record of prioritizing tasks, multitasking, and maintaining high standards, we'd love to hear from you

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Key Responsibilities:

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  • Coordinate and support internal and external events">
  • Prepare offsite meetings, including logistics and on-site arrangements">
  • Manage visitor access and ensure smooth entry, parking, and transport">
  • Streamline office supplies and welcome packs for team members">
  • Negotiate service contracts and optimize tariffs for cost-effectiveness">
  • Facilitate internal communication and document flow within the company">
  • Support new hires through onboarding process">
  • Handle external contacts via phone, mail, and visitor interactions">
  • Oversee shipments and travel logistics">
  • Maintain office budgets and policies">
  • Ensure comfortable and functional accommodations for team members">
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Requirements:

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  • 3+ years of experience as an Office Manager or similar role">
  • International exposure is a plus">
  • Excellent prioritization and attention to detail skills">
  • Strong cross-team integration skills with different stakeholders">
  • Solid knowledge of Microsoft Office, especially Excel and Word">
  • Routine use of relevant software platforms, such as Travel perk or Captio">
  • High English language proficiency for international communication">
  • Fluency in Spanish required for daily tasks">
  • Knowledge of Polish is a strong plus">
  • ​">
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Benefits:

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  • Competitive salary: €45,000 - €60,000 per annum (based on experience)">
  • Private health plan">
  • Share options plan after 6 months">
  • Free English classes">
  • Hybrid working model">
  • Corporate access to emotional well-being tool">
  • Free birthday celebration">
  • ​">
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About the Role:

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This role will be based in our Barcelona office, with opportunities for growth and professional development. We offer a dynamic work environment, collaborative team, and exciting challenges to help you grow professionally. If you're looking for a fulfilling career opportunity, please apply with your CV and a cover letter explaining why you're the perfect fit for this role.



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