Facilities Administrator
hace 1 mes
Job Title: Facilities Administrator
About the Role:
CASA International is seeking a highly skilled Facilities Administrator to join our team in Madrid. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office and culinary hub. Your primary focus will be on coordinating repairs, handling payments, and planning engaging events and activities.
Key Responsibilities:
Oversee activities of external Facility Management service providers for maintenance, inspection, and repairs.
Work with landlords, tenants, and service providers to ensure they implement and recognize all procedures, policies, and reporting formats.
Ensure contractors meet standards for preventive and curative maintenance, especially during refurbishment, store openings, and closures.
Ensure all planned preventive and regulatory maintenance is up-to-date, with proper issuance of maintenance reports and mandatory documentation & compliance.
Oversee and manage repairs, propose technical solutions, and track maintenance tasks to completion.
Obtain and present required technical documents and certificates from local authorities when necessary.
Assist with work orders, cost controlling, and approval of additional costs. Check invoices for approval.
Provide weekly reports on contractor activities, operational interventions, and support the Country Manager/ Field Manager with maintenance planning.
Ensure safety procedures are followed by contractors and coordinate corrective actions with certified safety entities.
Manage daily operations, including building systems, equipment, and utilities.
Coordinate the tools of the employees such as laptops, mobile phones, corporate credit cards, etc. with the IT department.
Carry out periodic inspections and risk analysis, dealing with a variety of inspections (good consumers, electronics, etc.).
Controlling bank POS devices, bank deposit cards and credit cards.
Requirements:
Work Experience minimum of 3 years of previous experience supervising retail stores.
Understanding of the technical aspects of the property, and knowledge of the local technical regulations (Italian, Spanish and Portuguese) related to installations (electricity, HVAC, Fire Protection, etc.).
Demonstrates a proactive & professional approach to customer service, innovative, versatile, team player.
Communicative, able to cooperate and work well with others to meet targets. Support the team effectively and provide reporting on activities.
Expertise with Microsoft Office (Excel, Word, PowerPoint, Outlook).
Proficiency in Spanish and English is required; Portuguese is a plus.
Excellent communication and interpersonal skills.
Ability to handle multiple tasks and prioritize effectively.
Passion for improving and a proactive nature.
Work autonomously and manage multiple operational matters daily.
Problem-solving & Collaborative.
Ability to negotiate agreements & contracts with suppliers.
Possibility to travel around our locations (only when needed).
What We Offer:
A competitive salary.
Permanent contract for we believe in making big bets on people.
An exciting job in an international working environment.
A positive working atmosphere with an open feedback culture.
Working with an open and driven team, who add fun to work every day.
Flexible working options.
Employee discount.
Flexible compensation plan.
Social Benefits.
Always room for new insights; if you have an idea, please let us know, and we can set it in action
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