Corporate Services Administrator

hace 4 días

Madrid, España Agensi Pekerjaan Great Pyramid Sdn Bhd A tiempo completo

Position Summary The Corporate Services Administrator (CSA) is a key position providing a range of first-level support on administrative services focused upon business operation and facilities.

You will act in a supporting role to the Corporate Services Global manager and lead local day-to-day facility operations.

The Corporate Services Department is responsible for employee services, maintenance of leased equipment, systems, physical security, and small building projects.

Job Responsibilities Oversee day-to-day facilities operations including flex seat management, access control, mail services, multifunction equipment, pantries, supplies, conference rooms, storage rooms, first aid supplies, etc.

Create purchase order requisitions for local office and other office locations.

Review and approve invoices and work with Accounts Payables to ensure timely payments.

Manage local supplier account needs.

Schedule equipment maintenance as required, maintain records, and provide reporting.

Manage local building service requests and relations.

Liaison for landlord/building correspondence, events, drills, and tenant meetings.

Manage local onsite physical security including daily checks, ID badge issuance, access programming and quarterly reporting.

Administer various employees services including mobiles, travel program, conferencing services and others through the internal ticketing tool.

This support is both local and remote across the globe.

Experience and Skills Requirements Essential: Commitment to service excellence with the ability to work in a fast-paced, multi- tasking, team environment.

Excellent oral and written communications skills in English.

Strong work ethic and an energetic, influential, and diplomatic work style.

Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel).

Excel should include graphing, pivot table, and v Lookup.

Ability to work extended hours as needed including some evenings and weekends and be on call for emergencies.

Experience with vendor management and service portals.

Desirable: Bachelors degree or equivalent work experience.

Bi/ Multi-lingual

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