Administrative Coordinator

hace 3 días


Sevilla, Sevilla, España Bayfield Equipment Corporation A tiempo completo
Job Summary

Bayfield Equipment Corporation is seeking a highly skilled and experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative and logistical support to our operations team, ensuring the smooth execution of daily tasks and transactions.

Key Responsibilities

• Update the Google Drive Machine Monitoring Movement (Stock, Sold & Incoming) with accurate and timely information.
• Coordinate with the factory for shipping documents and delivery of machines.
• Liaise with customs brokers for shipping requirements and ensure compliance with regulations.
• Make sales contracts for machine shipments and request local marine insurance as needed.
• Track machine arrival and report on BEC Credit Allocation and dealer inventory machine stock quarterly.

Executive Support

• Book appointments for the Managing Director as needed and make travel arrangements for the Managing Director and other groups.
• Prioritize documents for signature and route materials to different departments for comments and opinions.
• Arrange events for the Managing Director in office or out-of-office and attend to personal errands as needed.

Admin Support

• Check if payment of customers for machine sales has been accurately recorded or processed.
• Create costing for management and employee travel overseas and liquidate expenses as needed.
• File documents of the Managing Director and create reports as needed.

Requirements

• Bachelor's degree in Administration or any related field.
• At least 2-3 years of related working experience in a similar capacity.
• Excellent communication and interpersonal skills.
• Proven ability to direct and coordinate operations.
• Strong organizational and time management skills.
• Very discreet and maintaining strict confidentiality.
• Familiarity with local trends in dining/food, bank credit card promos/offers, and modes of travel (Air/Land/Sea).
• Preferably with a driver's license but not required.

Working Conditions

• Full-time position with a competitive salary of Php30,000 - Php35,000.
• Opportunity to work with a dynamic and growing company in the equipment industry.
• Collaborative and supportive work environment.
• Professional development and growth opportunities.


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