Administrative Coordinator

hace 4 semanas


Sevilla, Sevilla, España Bayfield Equipment Corporation A tiempo completo

Job Summary

We are seeking a highly skilled and organized Administrative Coordinator to join our team at Bayfield Equipment Corporation. The successful candidate will be responsible for providing administrative and logistical support to our operations team.

Key Responsibilities

• Update the Google Drive Machine Monitoring Movement (Stock, Sold & Incoming)
• Liaise with the factory for shipping documents and coordinate the delivery of machines
• Coordinate customs brokers for shipping requirements and make sales contracts for machine shipments
• Request local marine insurance for incoming machines and track machine arrivals
• Report on machine inventory and dealer inventory machine stock
• Contact persons from dealers and factories for machine orders and inventory management
• Issue invoices on the SAP system for accounting reference
• Perform other related administrative and logistical tasks

Executive Support

• Book appointments for the Managing Director and make travel arrangements as needed
• Prioritize documents for signature and route materials to different departments for comments
• Arrange events for the Managing Director and attend to personal errands as needed
• Perform other tasks delegated by the Managing Director

Administrative Support

• Check payment records for machine sales and create costing for management and employee travel
• Liquidate expenses as needed and file documents for the Managing Director
• Create reports as needed and perform other tasks delegated by the Managing Director

Requirements

• BS Degree in Administration or any related field
• At least 2-3 years of related working experience in a similar capacity
• Excellent communication and interpersonal skills
• Proven ability to direct and coordinate operations
• Strong organizational and time management skills
• Discreet and able to maintain confidentiality
• Familiarity with local trends in dining and food, bank credit card promos, and modes of travel

Benefits

• Opportunities for promotion to permanent employee
• 8 hour shift schedule
• 13th month salary and supplemental pay

Experience

• Executive Assistant: 2 years (Preferred)
• Language: English (Preferred)



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