Workplace Operations Coordinator

hace 4 semanas

Barcelona, Barcelona, España Criteo A tiempo completo

Job Summary

As a Workplace Coordinator at Criteo, you will be part of a dynamic team focused on delivering exceptional workplace experiences. This role requires a high level of service attitude, communication, and negotiation skills. You will work closely with vendors and partners to ensure smooth day-to-day operations in our Barcelona office.

Key Responsibilities

  • Oversee workplace operations for our Barcelona office, reporting to the Workplace Manager.
  • Partner with other Workplace coordinators & managers in EMEA to maintain and develop relationships with Criteos, ensuring open communication while delivering company objectives.
  • Take responsibility for day-to-day office services and collaborate with in-house vendors (technicians, cleaning) to lead partners in hospitality, janitorial, maintenance, and ticket resolution.
  • Act as an interface to all stakeholders to ensure world-class services are provided.
  • Assist with the organization of internal and external events, coordinating logistics (security, building access, room setup, catering).
  • Manage last-minute changes and ensure smooth execution for larger scale events.
  • Maintain accurate floor plans and allocate desk space to teams via Office Space, coordinating office moves while updating Mapiq.
  • Be the WP face to internal customers in Barcelona, approachable for questions and comments from employees.
  • Facilitate communication and WP's brand between Criteo offices.
  • Coordinate the integration of new employees into Criteo life, driving change management and cultural onboarding.
  • Monitor and ensure consistent work processes and high service levels across locations.
  • Assist with coordinating facilities for new starters (desk allocation, security cards).
  • Ensure staff and visitors are informed and trained about health and safety standards.
  • Support business partners across the company in a complex and multicultural organization.
  • Assist the Workplace Manager in managing Capex & Opex budgets as needed.
  • Help execute office renovation plans as needed.
  • Act as a role model at all times.
  • Prepare shipments/pick-ups for employees' first/last day.
  • Purchase and track office snacks/inventory and replenish office supplies.
  • Book and set up meeting rooms when requested.
  • Assign lockers to employees and track supplier orders.

Requirements
  • Proactive with a positive attitude and attention to detail.
  • High dedication to customer service and hospitality.
  • Organizational skills with a high degree of initiative and self-motivation.
  • Ability to effectively manage multiple tasks and work flexibly under tight deadlines.
  • Knowledge of Health & Safety local compliance is a plus.
  • Excellent written and verbal communication skills, highly articulated and polished.

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