Administrative Coordinator for Global Operations
hace 3 días
Company Overview: Barco is a leading technology company that empowers people to work together more effectively and efficiently. We are seeking an experienced Administrative Coordinator to join our team in Madrid, Spain.
Job Description: As an Administrative Coordinator, you will play a critical role in supporting the Country Manager and local team by providing exceptional administrative support. Your responsibilities will include managing schedules and deadlines, supporting personnel management, and handling various administrative tasks. You will also be responsible for ensuring smooth and adequate information flow within the company.
Key Responsibilities:
- Manage schedules and deadlines
- Support Personnel Management: payroll, expense reports, leave, sick leave, fuel, training, employment contracts, onboarding/departure of employees, point of contact for the team on these subjects
- Support Supplier Accounting Management: account opening, verification and follow-up
- Varying Administrative Tasks: purchasing supplies, handling mail, archiving, answering the phone
Working Relationships:
- Country Manager: direct liaison with the CM
- Local Team: main contact for the local team and communication to the local team on all administrative matters
- Central HR Team: main contact on HR-related issues
- Central Finance Team: main contact on financial matters
- External Suppliers: related to the Madrid office, payroll partner, training organizations
Specific Professional Knowledge:
- Bac+2/+3 in administration management or equivalent
- Fluent in English (B2/C1)
- Versatile profile
- Good knowledge of supplier accounting mechanisms
- Knowledge of office management procedures, department-specific policies, and legal rules
- Proficient user of MS Office
- Analytical mind capable of problem-solving
- Able to handle confidential data and subjects (HR, Suppliers...)
- Excellent organizational and multitasking skills
- Good interpersonal skills and team spirit
- Negotiation skills
Salary: €45,000 - €60,000 per annum, depending on experience.
Benefits: Our benefits package includes health insurance, pension plan, and generous paid time off.
Others: This is a full-time position, and we offer a dynamic and supportive work environment.
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