Office Administrator
hace 3 días
Page Personnel is seeking a highly organized and detail-oriented Receptionist - Office Administrator to join our team in Madrid. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a professional and welcoming environment.
Key Responsibilities:- Welcome and direct visitors, ensuring a smooth and efficient experience.
- Manage incoming phone calls, responding to queries and forwarding messages as necessary.
- Maintain office security, adhering to safety procedures and controlling access via the reception desk.
- Perform administrative duties, including filing, photocopying, and organizing documents.
- Schedule meetings and appointments, and coordinate travel arrangements.
- Update calendars and schedule meetings, ensuring seamless coordination.
- Order office supplies and maintain inventory, ensuring a well-stocked and efficient workspace.
- Assist in the preparation of regular reports, providing valuable insights and data.
- Place orders for office supplies and food, ensuring a smooth and efficient operation.
- Contact suppliers, building strong relationships and ensuring timely delivery.
- Support billing, ensuring accurate and timely processing.
- Proficiency in Microsoft Office Suite, with a strong understanding of its applications.
- Hands-on experience with office equipment, including printers, scanners, and photocopiers.
- Solid written and verbal communication skills, with the ability to articulate complex ideas.
- A proactive personality, with a strong ability to work independently and as part of a team.
- Ability to be resourceful and proactive when issues arise, with a strong problem-solving mindset.
- Multitasking and time-management skills, with the ability to prioritize tasks and meet deadlines.
- A customer service attitude, with a strong focus on delivering exceptional experiences.
- Proficiency in English (C2 level), with a strong understanding of business terminology.
- A high school degree, with additional certification in Office Management or Secretarial a plus.
- A competitive salary range of between €30,000 and €40,000, depending on experience.
- Health insurance, providing comprehensive coverage and peace of mind.
- A permanent contract, offering stability and security.
- A schedule from Monday to Friday, 9:00 AM to 6:00 PM, with regular breaks and time off.
- An inclusive and collaborative company culture, with opportunities for professional development and growth.
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