Executive Assistant

hace 4 semanas

Barcelona, España Bacardi A tiempo completo

YOUR OPPORTUNITYAs an Executive Administrative assistant, you will be responsible for managing the diary, meetings, travel and schedule for the Iberia Managing Director.- In addition, this role will provide assistance and support for events, meetings, conferences taking place in the organization.ABOUT YOUTo be successful in this role you need to have the ability to multi-task in a fast-paced environment and work with limited supervision.- Excellent organizational skills, able to handle multiple projects with a good attention to details.- Good communicator, a team player, with good interpersonal skills. Able to deal with confidential issues, if applicable. Positive and fearless attitude.**Responsibilities**:

- WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE:
- Schedule, support and maintain a calendar of appointments for the Iberia & Greece Managing Director; providing calendar/meeting support to extended team.
- Coordinate and book travel and meeting arrangements for MD and senior guest where necessary.
- Set up conference rooms for meetings. Events management.
- Manage expense reports and purchasing orders (PO’s) for Iberia.
- Assist with presentations, reports, budgets, and memos as needed. T&E management.
- Lead project initiatives related to improving processes and performance in assigned areas of responsibility. Manage facilities and equipment for respective department. Troubleshoot and problem solve for staff in various aspects.
- Answer and resolve relevant questions and problems relating to office operations and established policies and procedures.
- Manage day-to-day operations of Barcelona MD Office and wider support.
- Provide general office orientation for new staff, i.e., office location, supplies, extension list, PO, and budget training, etcManage internal/external relationships and support services with respect to visitors and general telephone inquiries.
- Compile and distribute meeting agendas and minutes when required.
- Compose, type, and prepare routine correspondence and memoranda from specific instructions. Assist with general inquiries, as needed.
- Other duties as assigned.

Skills and Experience
- THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY
- Highly experience in Administration and Exec PA activities.
- Experience in office management and record keeping.
- Exceptional computer skills to include MS Office (intermediate to advance level in PowerPoint, Word, and Excel) and Outlook.
- Language Skills: Proficiency in English + Spanish.
- Highly experienced in the delivery of internal communications.
- Ability to manage supplier & partner relationships.
- Excellent organizational skills, and the ability to handle multiple tasks and projects with meticulous attention to detail.

PERSONAL QUALITIES - SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR
- Excellent oral and written communication skills, and the ability to deal with confidential issues, if applicable
- Team player, with good interpersonal skills
- Pro-active, agile, and fast learner with a desire to continuously improve.
- Able to work independently and as part of a matrix organisation, whilst sharing the Bacardi Family culture pillar.
- Excellent business partnering skills and able to build lasting stakeholder relationships both internally at Bacardi and externally.
- Able to embed the Bacardi 3 culture pillars of Fearless, Family and Founders
- A genuine interest in Bacardi and belief that our Customers and Consumers are at the heart of all we do.
- Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
- Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
- People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
- Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
- Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?
- Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.
- Family; We treat each other, and our communities, like Family. Always.
- Founders; The spirit of entrepreneurship is at the

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