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Administrative Assistant, Global Medical Affairs
hace 4 meses
Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.
We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
Further supporting our growth and innovation momentum, we are establishing a new Global Capability Center in Barcelona to deploy new capabilities to effectively support its global commercial and functional teams. Located in the upscale Eixample District in the heart of Barcelona, Galderma's Global Capability Center offers numerous possibilities for professional development such as exposure to global and cross-functional projects and access to global career opportunities.
Job Title: Administrative Assistant, Global Medical Affairs
Location: Barcelona, Hybrid
Contract type: Part-time, mid-day
Job Description
The Administrative Assistant, Global Medical Affairs (GMA) is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs (GMA) organisation.
The Administrative Assistant in this role will have to demonstrate agile skills in multitasking and delivering in a timely manner planned activities.
Key Responsibilities
Organize and manage business trips, coordinate travel arrangements (flights, hotels, visa, dinners, schedules etc.) and expenses reporting for Global Head of Medical Affairs.
Manage and support with Galderma tools and systems (Concur, COUPA, DocuSign etc.)
Oversee HCP engagement contracting Create PR/PO Ensure widespread support with Galderma tools and systems.
Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
For the Swiss based GMA Leadership Team (LT) members, the Administrative Assistant will manage general calendaring and facilitate the integration and prioritization of business activities for GMA LT related topics. This responsibility includes widespread support with Galderma tools and systems (COUPA, DocuSign etc.).
For the Prescription Medicines teams, the Administrative Assistant will oversee HealthCare Provider (HCP) engagement.
Ensure PR/PO creation for all vendors collaborating with the teams and ensure general support with Galderma tools and systems (COUPA, GALAXY, DocuSign etc.).
The Administrative Assistant will handle general communication related to GMA in accordance with the Global Head of Medical Affairs and GMA LT, including support with on-site logistics for quarterly GMA Townhalls in collaboration with Global IT support and Zug Office management teams.
Skills & Qualifications
Secretarial studies, translation or Bachelor level education
Holding a CAP (Certified Administrative Professional), or PACE (Professional Administrative Certificate of Excellence
Holding certification of Microsoft Office Specialist (MOS)
Minimum of 8 years' experience as administrative assistant.
Experience in Oracle, SAP, Concur, COUPA, DocuSign
What we offer in return
You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
You will receive a competitive compensation package with bonus structure and extended benefit package
You will be able to work in a hybrid work culture
You will participate in feedback Loops, during which a personalized career path will be established
You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take on accountability
Process steps
Send your CV in English
If your profile is a match, we will invite you for a first virtual conversation with Talent Acquisition
The next step is a virtual conversation with the hiring manager
The final step is a panel conversation with the extended team
Our people make a difference
At Galderma, you'll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.
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