Administrative Assistant

hace 2 días

Barcelona, Barcelona, España Galderma A tiempo completo
Job Title: Administrative Assistant - Global Medical Affairs

The Administrative Assistant, Global Medical Affairs, plays a crucial role in supporting the Global Head of Medical Affairs and the Global Medical Affairs organization. This position requires a high level of organization, multitasking, and time management skills to ensure seamless support to the team.

Key Responsibilities:
  • Organize and manage business trips, including travel arrangements, accommodations, and expenses reporting for the Global Head of Medical Affairs.
  • Manage and support the use of Galderma tools and systems, including Concur, COUPA, and DocuSign.
  • Oversee HCP engagement contracting and create purchase orders.
  • Ensure widespread support with Galderma tools and systems.
  • Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
  • Support the Swiss-based GMA Leadership Team members with general calendaring and facilitate the integration and prioritization of business activities related to GMA LT topics.
  • Handle general communication related to GMA in accordance with the Global Head of Medical Affairs and GMA LT, including support with on-site logistics for quarterly GMA Townhalls in collaboration with Global IT support and Zug Office management teams.
Requirements:
  • Secretarial studies, translation, or Bachelor's level education.
  • Holding a CAP (Certified Administrative Professional) or PACE (Professional Administrative Certificate of Excellence).
  • Holding certification of Microsoft Office Specialist (MOS).
  • Minimum of 8 years' experience as an administrative assistant.
  • Experience in Oracle, SAP, Concur, COUPA, and DocuSign.
What We Offer:
  • A competitive compensation package with a bonus structure and extended benefit package.
  • The opportunity to work in a hybrid work culture.
  • Participation in feedback loops, where a personalized career path will be established.
  • The chance to join a growing company that believes in ownership from day one, where everyone is empowered to grow and take on accountability.

  • Administrative Assistant

    hace 2 días

    Barcelona, Barcelona, España Universal Kraft A tiempo completo

    Job Title: Administrative AssistantUniversal Kraft is seeking an experienced Administrative Assistant to join our team in Barcelona. As an Administrative Assistant, you will provide administrative support to our senior management and executive staff.Responsibilities:Provide administrative support to senior management and executive staffManage office tools...

  • Administrative Assistant

    hace 2 días

    Barcelona, Barcelona, España Universal Kraft A tiempo completo

    Job Title: Administrative AssistantUniversal Kraft is seeking an experienced Administrative Assistant to join our team in Barcelona. As an Administrative Assistant, you will provide administrative support to our senior management and executive staff.Responsibilities:Provide administrative support to senior management and executive staffManage office tools...

  • Administrative Assistant

    hace 2 días

    Barcelona, Barcelona, España Universal Kraft A tiempo completo

    Job Title: Administrative AssistantUniversal Kraft is seeking an experienced Administrative Assistant to join our team in Barcelona. As an Administrative Assistant, you will provide administrative support to our senior management and executive staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to senior...

  • Administrative Assistant

    hace 2 días

    Barcelona, Barcelona, España Universal Kraft A tiempo completo

    Job Title: Administrative AssistantUniversal Kraft is seeking an experienced Administrative Assistant to join our team in Barcelona. As an Administrative Assistant, you will provide administrative support to our senior management and executive staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to senior...

  • Administrative Assistant

    hace 2 semanas

    Barcelona, Barcelona, España Barcelona Activa A tiempo completo

    Job DescriptionBarcelona Activa is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including managing the office, handling correspondence, and coordinating travel arrangements.Key ResponsibilitiesManage the office, including maintaining a clean and...

  • Administrative Assistant

    hace 2 semanas

    Barcelona, Barcelona, España Barcelona Activa A tiempo completo

    Job DescriptionBarcelona Activa is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including managing the office, handling correspondence, and coordinating travel arrangements.Key ResponsibilitiesManage the office, including maintaining a clean and...

  • Administrative Assistant, Education

    hace 2 días

    Barcelona, Barcelona, España Instituto De Salud Global De Barcelona A tiempo completo

    Job Title: Administrative Assistant, EducationISGlobal's Education & Training Department is seeking an experienced administrative assistant to manage departmental activities, including scheduling, payments, and events planning.Key Responsibilities:Manage administrative tasks related to Education & Training departmental activities.Schedule meetings and...

  • Administrative Assistant, Education

    hace 2 días

    Barcelona, Barcelona, España Instituto De Salud Global De Barcelona A tiempo completo

    Job Title: Administrative Assistant, EducationISGlobal's Education & Training Department is seeking an experienced administrative assistant to manage departmental activities, including scheduling, payments, and events planning.Key Responsibilities:Manage administrative tasks related to Education & Training departmental activities.Schedule meetings and...

  • Administrative Assistant

    hace 2 días

    Barcelona, Barcelona, España Instituto De Salud Global De Barcelona A tiempo completo

    Job Title: Administrative Assistant - EducationWe are seeking an experienced administrative assistant to join our Education Department at Instituto De Salud Global De Barcelona. The successful candidate will be responsible for providing administrative support to the department, including scheduling meetings, processing payments, and organizing travel...

  • Administrative Assistant

    hace 2 días

    Barcelona, Barcelona, España Instituto De Salud Global De Barcelona A tiempo completo

    Job Title: Administrative Assistant - EducationWe are seeking an experienced administrative assistant to join our Education Department at Instituto De Salud Global De Barcelona. The successful candidate will be responsible for providing administrative support to the department, including scheduling meetings, processing payments, and organizing travel...

  • Administrative Assistant, Education

    hace 2 días

    Barcelona, Barcelona, España Instituto De Salud Global De Barcelona A tiempo completo

    Job Title: Administrative Assistant, EducationISGlobal's Education & Training Department is seeking an experienced administrative assistant to support the team in managing departmental activities, including scheduling, payments, travel arrangements, and events planning.Key Responsibilities:Manage administrative tasks related to Education & Training...

  • Administrative Assistant, Education

    hace 2 días

    Barcelona, Barcelona, España Instituto De Salud Global De Barcelona A tiempo completo

    Job Title: Administrative Assistant, EducationISGlobal's Education & Training Department is seeking an experienced administrative assistant to support the team in managing departmental activities, including scheduling, payments, travel arrangements, and events planning.Key Responsibilities:Manage administrative tasks related to Education & Training...

  • Administrative Assistant, Global Medical Affairs Specialist

    hace 2 semanas

    Barcelona, Barcelona, España Galderma A tiempo completo

    Job Title: Administrative Assistant, Global Medical AffairsGalderma is a leading dermatology company that is committed to advancing the field of dermatology and improving the lives of patients. We are seeking an experienced Administrative Assistant to join our Global Medical Affairs team.Job Summary:The Administrative Assistant will provide high-level...

  • Administrative Assistant, Global Medical Affairs Specialist

    hace 2 semanas

    Barcelona, Barcelona, España Galderma A tiempo completo

    Job Title: Administrative Assistant, Global Medical AffairsGalderma is a leading dermatology company that is committed to advancing the field of dermatology and improving the lives of patients. We are seeking an experienced Administrative Assistant to join our Global Medical Affairs team.Job Summary:The Administrative Assistant will provide high-level...

  • Administrative Assistant, Global Medical Affairs

    hace 2 semanas

    Barcelona, Barcelona, España Galderma A tiempo completo

    About the RoleThe Administrative Assistant, Global Medical Affairs is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs organisation.Key ResponsibilitiesOrganize and manage business trips, coordinate travel arrangements and...

  • Administrative Assistant, Global Medical Affairs

    hace 2 semanas

    Barcelona, Barcelona, España Galderma A tiempo completo

    About the RoleThe Administrative Assistant, Global Medical Affairs is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs organisation.Key ResponsibilitiesOrganize and manage business trips, coordinate travel arrangements and...

  • Administrative Assistant, Global Medical Affairs Specialist

    hace 3 semanas

    Barcelona, Barcelona, España Galderma A tiempo completo

    Job Title: Administrative Assistant, Global Medical AffairsGalderma is a leading dermatology company that is committed to advancing the field of dermatology and improving the lives of patients. We are seeking an experienced Administrative Assistant to join our Global Medical Affairs team.Job Summary:The Administrative Assistant will provide high-level...

  • Administrative Assistant, Global Medical Affairs Specialist

    hace 3 semanas

    Barcelona, Barcelona, España Galderma A tiempo completo

    Job Title: Administrative Assistant, Global Medical AffairsGalderma is a leading dermatology company that is committed to advancing the field of dermatology and improving the lives of patients. We are seeking an experienced Administrative Assistant to join our Global Medical Affairs team.Job Summary:The Administrative Assistant will provide high-level...

  • Administrative Assistant, Global Medical Affairs

    hace 2 días

    Barcelona, Barcelona, España Galderma A tiempo completo

    Job Title: Administrative Assistant, Global Medical AffairsGalderma is a leading dermatology company that is committed to advancing the field of dermatology and improving the lives of patients worldwide. We are seeking an experienced Administrative Assistant to join our Global Medical Affairs team in Barcelona, Spain.Job Summary:The Administrative Assistant...

  • Administrative Assistant, Global Medical Affairs

    hace 2 días

    Barcelona, Barcelona, España Galderma A tiempo completo

    Job Title: Administrative Assistant, Global Medical AffairsGalderma is a leading dermatology company that is committed to advancing the field of dermatology and improving the lives of patients worldwide. We are seeking an experienced Administrative Assistant to join our Global Medical Affairs team in Barcelona, Spain.Job Summary:The Administrative Assistant...