Executive Administrative Assistant
hace 1 mes
About the Opportunity
We're seeking a highly skilled and experienced Executive Administrative Assistant to provide exceptional support to our senior executive at IQVIA. This role is ideal for a professional who thrives in a fast-paced environment and excels at working with people at all levels.
Key Responsibilities
- Coordinate and schedule meetings, conference calls, and events, both domestically and internationally.
- Manage travel arrangements and logistics for both on-site and off-site meetings.
- Lead the administrative team and collaborate with employees, customers, and business associates at all levels.
- Screen visitors and phone calls, locate executives or take messages as needed.
- Maintain administrative processes and filing systems.
- Draft responses and set priorities and procedures, delegating tasks when appropriate.
- Ensure strict confidentiality standards regarding all matters and documents.
- Manage the executive's internal and external calendar and time.
- Perform various personal services, including making reservations and scheduling.
- Conduct research or fact-finding to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.
Requirements
- High School Diploma or equivalent.
- At least five (5) years of experience in advanced administrative roles.
- Proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.
- Exceptional organizational and time management skills.
- Excellent follow-through and ability to execute reminders without being intrusive.
- Outstanding judgment, professionalism, diplomacy, and discretion.
- Commitment to high standards of excellence, regardless of deadline pressures.
- Flexibility to adjust to constantly changing demands and priorities.
- Team player mentality.
- Effective communication skills with company executives, employees, vendors, and customers at all levels.
- Proactive problem-solving skills, with the ability to identify complex problems and develop solutions or recommendations.
About IQVIA
IQVIA is a leading global provider of advanced analytics, technology solutions, and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world.
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