Executive Assistant

hace 2 meses

Madrid, Madrid, España IQVIA A tiempo completo

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at IQVIA. As an Executive Assistant, you will provide administrative support to our General Manager and other business leaders, ensuring the smooth operation of our business.

Key Responsibilities

  • Schedule meetings and conference calls with sensitivity and awareness of the urgency of such scheduling for senior executives.
  • Coordinate logistics for on and off-site meetings and events, including domestic and international travel.
  • Provide administrative leadership to the administrative team and work with employees, customers, and business associates at all levels.
  • Screen visitors and pre-screen and route telephone calls, locating executives and/or taking messages as appropriate.
  • Maintain administrative processes and filing systems.
  • Draft responses under own signature when appropriate.
  • Set priorities and procedures and may delegate to others.
  • Maintain standards of strict confidentiality with respect to all matters and documents.
  • Handle internal and external executive calendar and executive's time management.
  • Perform various personal services including making reservations and scheduling.
  • May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.

Requirements

  • High School Diploma or equivalent.
  • Advanced administrative training with a minimum of five (5) years prior related experience.
  • Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet, and database management software.
  • Exceptionally strong organizational and time management skills.
  • Excellent follow-through and ability to execute reminders without being intrusive.
  • Consistently displays outstanding judgment, professionalism, diplomacy, and discretion.
  • Commitment to high standards of excellence regardless of deadline pressures.
  • Flexibility to adjust to constantly changing demands and priorities.
  • Team player.
  • Savvy at communicating effectively with company executives, employees, vendors, and customers at all levels.
  • Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.

About IQVIA

IQVIA is a leading global provider of advanced analytics, technology solutions, and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world.

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