Office Operations Coordinator
hace 2 semanas
About Us
A.P. Moller - Maersk, a global leader in integrated logistics and industry pioneers for over a century, is redefining the boundaries of possibility through innovation and transformation.
Our diverse and inclusive workplace welcomes candidates with various backgrounds and perspectives to join our team as an Office Manager/Executive Assistant.
Estimated Salary: €35,000 - €45,000 per year
The Role
We are seeking a highly organized and detail-oriented Office Manager/Executive Assistant to support our team at our Nexus offices in Algeciras, Spain.
This role will involve providing exceptional administrative support to senior leaders, managing office operations, and ensuring a smooth, efficient, and organized work environment.
Responsibilities include:
- General administration tasks such as secretarial support, mailroom & filing support, and reception/telephone/switchboard duties;
- Scheduling meetings, travel arrangements, and coordinating events;
- Managing office supplies and equipment, ordering, and maintenance;
- Processing office purchase orders (POs) and invoices, ensuring timely payments and accurate record-keeping;
- Coordinating HSSE (Health, Safety, Security, and Environment) procedures and emergency protocols;
- Assisting with office budgeting and expense tracking;
- Developing and implementing office policies and procedures to enhance productivity and workflow;
- Serving as a point of contact for office-related inquiries and external vendors;
Your Skills and Experience
We are looking for candidates with:
- Proven experience as a Personal/Executive Assistant/Office Manager in an international organization;
- Outstanding attention to detail and organizational skills;
- Self-starting abilities, proactive in setting and managing tasks and priorities in a fast-paced environment;
- Strong communication skills, with the ability to communicate written and verbal messages clearly to diverse audiences;
- Excellent interpersonal and collaborative team skills, with a true can-do attitude;
- Experienced Project Management skills, with the ability to drive results and remove unnecessary complexity;
- Demonstrated good judgment, tact, and discretion when dealing with confidential information;
About A.P. Moller - Maersk
We value diversity and inclusivity, and we welcome applicants from diverse backgrounds and perspectives. As an equal opportunities employer, we commit to treating all applicants fairly and without bias. We strive to create an accessible and supportive work environment, where everyone has the opportunity to thrive and grow. Join us as we shape the future of global trade and logistics
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