Administrative Operations Coordinator

hace 3 semanas


Barcelona, Barcelona, España Argenta A tiempo completo

About Us:

Argenta is a dynamic and fast-paced organization seeking a skilled Administrative Operations Coordinator to support our internal operations team.

This role is essential in ensuring the seamless delivery of our business operations. The successful candidate will be involved in a variety of administrative and operational tasks, including answering and directing phone calls, managing office deliveries and inventory, and maintaining accurate attendance and time records.

Your Key Responsibilities:

  • Answering telephones and providing information to callers, taking messages, and transferring calls to the appropriate individuals.
  • Managing deliveries in and out of the office, including arranging courier deliveries.
  • Taking responsibility for managing office inventory, ensuring orders are placed and up to date.
  • Managing office attendance for all employees.
  • Maintaining accurate records of hours worked and time logs.
  • Managing staff credit card expenses for the office.
  • Adding and maintaining supplier information and contacts up to date.
  • Uploading and reviewing supplier invoices.
  • Managing Company insurance policies.
  • Organising all company travel.

HSE and Admin Support:

  • Organising risk prevention training for staff.
  • Assisting with employee onboarding (coordinating office/IT equipment, stationery, and setting up devices/software).
  • Drafting workflows and contributing to digitalising training.
  • Assisting the technical team with submissions as needed.
  • Suggesting implementing new initiatives to support the development of the role as required.

Requirements:

  • A dedicated and dynamic individual who excels in teamwork, demonstrates great flexibility in various tasks presented, and showcases critical thinking and problem-solving skills.
  • A strong organisational skills, clear and concise writing, and a commitment to continuous learning and career progression are essential.

Please upload your CV and Motivation Letter in English for review.



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